Order Processing Representative

Ultimate Staffing; Minneapolis (MN); On-site; USD 34,000 - 37,000; Full time

Job summary

Ultimate Staffing in Minneapolis is seeking an Order Processing Representative for a 100% onsite, Monday–Friday role. You will handle order entry, customer inquiries, and maintain accurate customer records in CRM/ERP systems, ensuring timely processing and data integrity.

The ideal candidate has 2–3+ years of relevant office or customer service experience, strong data entry and communication skills, and a proactive approach to problem-solving.

Qualifications

• 2-3+ years of customer service, order processing, administrative, or office experience.
• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Strong data entry and organizational skills.
• Excellent verbal and written communication abilities.
• Commitment to delivering exceptional customer service.

Responsibilities

• Answer incoming phone calls and respond to customer inquiries.
• Monitor and manage shared email inboxes.
• Process customer orders accurately and efficiently.
• Enter, update, and maintain customer information in internal systems (CRM/ERP).
• Create and maintain customer accounts and records.

Skills

Customer service

Data entry

Organizational skills

Communication skills

Multitasking

Education

High school diploma

Associate's or Bachelor's preferred

Tools

CRM software

ERP systems

Job description

Order Processing Representative

Pay: $25-$27/hour Schedule: Monday-Friday, 8:00 AM-4:30 PM Location: 100% Onsite Position Type: Contract-to-Hire

About the Opportunity

We're seeking a detail-oriented Order Processing Representative to join a growing team that supports customers nationwide. This role is ideal for someone with 2-3+ years of office, customer service, order processing, or administrative experience who enjoys helping customers, managing orders, and keeping information organized and accurate. You'll serve as a key point of contact for customers while supporting order entry, account maintenance, and day-to-day office operations.

Key Responsibilities

• Answer incoming phone calls and respond to customer inquiries
• Monitor and manage shared email inboxes
• Process customer orders accurately and efficiently
• Enter, update, and maintain customer information in internal systems
• Create and maintain customer accounts
• Update customer records within CRM and ERP platforms
• Assist customers with product availability, pricing, and order status questions
• Route technical inquiries to the appropriate team members
• Facilitate product returns and shipment tracking requests
• Perform order audits and ensure daily order accuracy
• Support general office and administrative functions
• Escalate complex customer issues while providing necessary background information

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred
• 2-3+ years of customer service, order processing, administrative, or office experience
• Strong data entry and organizational skills
• Excellent verbal and written communication abilities
• Commitment to delivering exceptional customer service
• Ability to multitask and manage competing priorities
• Comfortable learning and working within CRM, ERP, and other business systems
• Strong attention to detail and accuracy
• Team-oriented with a proactive approach to problem-solving

Ideal Backgrounds

• Customer Service
• Order Entry
• Administrative Support
• Inside Sales Support
• Office Coordination
• Client Services
• Call Center Support
• Account Administration

Why Apply?

• Competitive pay
• Stable Monday-Friday schedule
• Opportunity to gain experience with ERP and CRM systems
• Exposure to order management and customer operations
• Collaborative, small-team environment
• Potential for long-term employment and career growth

Benefits Available During Contract Assignment

• Medical plans with pharmacy benefits and virtual care access
• Dental and vision coverage
• Hospital indemnity, accident, and critical illness protection
• Life insurance and short-term disability options (for eligible employees)
• Earned Safe & Sick Time
• Employee discount programs and wellness resources

If you enjoy helping customers, keeping things organized, and working in a fast-paced office environment, we'd love to hear from you.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.

We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.