Order Processing Administrative Assistant

Randstad USA; West Sacramento (CA); On-site; USD 29,000 - 33,000; Part time

Job summary

Randstad USA is seeking an administrative assistant for our order processing division in the West Sacramento area. The role is part-time, 1:30 PM to 5:30 PM, with potential to move to full-time based on performance.

Candidates should have at least 2 years of office support experience and strong attention to detail. The position requires professional communication, good telephone etiquette, and the ability to manage order processing tasks and shipping coordination efficiently.

Qualifications

• At least 2 years of office support experience.
• Professional presentation and telephone etiquette.
• Experience with order processing and shipping documentation.

Responsibilities

• Confirm orders by referring to terms and conditions with the customer.
• Enter purchase orders into the system accurately.
• Coordinate with Production about inventory and schedule.
• Plan shipments and arrange trucking.
• Prepare invoices, credit memos and shipping documents.

Skills

Order Processing

Scheduling Appointments

Administrative Duties

Answering Phones

Vendor Management

Education

High School

Job description

Are you looking to join a company that can provide great stability and an amazing work culture? We are currently recruiting for a reputable food manufacturing company in the West Sacramento area who is in need of an administrative assistant for their Order Processing division. The ideal candidate would have at least 2 years of office support experience and have great attention to detail. Candidates must present professionally and have experience with telephone etiquette. This is a part time role to start from 1:30 pm to 5:30 pm with a chance of going full time eventually.

salary: $21 - $24 per hour

shift: First

work hours: 12:30 PM - 5:30 PM

education: High School

Responsibilities

• Confirm orders by referring to terms and conditions agreed with customer
• Enter information of purchase order received from customers into the system accurately
• Communicate with Production Department to check inventory and production schedule
• Plan accurate and timely shipment, and arrange trucking
• Understand shipment receiving policies of each customer and coordinate all shipment matters without any troubles
• Issue, double-check and send invoice/credit memo and other shipping documents
• Track outbound freight. Handle any shipment issues properly in accordance with rules or directions given by supervisor
• Arrange sample shipment directly to customers or sales offices
• Create shipping labels
• Arrange trucks to pick up raw materials and track shipment
• Be positively involved in delivery issues to resolve
• Make any documents for exporting
• Check “Net Pricing Customer Registration Form” and “Customer Registration Form” to register into the system
• Make report for product inventory daily
• Arrange all import-related matters
• Check every freight and warehouse invoice
• Keep records of freight and storage fee to report
• Send purchase order to the head office in Japan
• Keep import expense records
• Issue COI and W-9
• Make report for number of visitors monthly
• Answer inbound telephone calls in a professional manner
• Make manuals
• Organize section’s documents
• Make daily report
• Draft “Request for Approval”

Skills

• Order Processing
• Scheduling Appointments
• Administrative Duties
• Answering Phones
• Vendor Management

Qualifications

• Years of experience: 2 years
• Experience level: Experienced

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Experience

• Experienced
• 2 years

Education

• High School (required)