Order Fulfillment Coordinator

careers-mdi; Port Saint Lucie (FL); On-site; USD 21,000 - 30,000; Part time

Job summary

careers-mdi is seeking an Onsite Order Fulfillment Coordinator in Port St Lucie, FL. You will support warehouse order fulfillment in the WMS, ensure accurate documentation, and monitor order status with a focus on preventing shortages and discrepancies.

Bilingual English/Spanish is required, with an hourly pay rate and a 12pm–9pm shift. Responsibilities include processing orders, coordinating flow to support picking, staging, and shipping, preparing required documents, and communicating status

Qualifications

• Experience in warehouse operations, logistics, or order fulfillment coordination.
• Working knowledge of WMS systems preferred.
• Strong attention to detail related to inventory, weights, and invoicing.

Responsibilities

• Execute order processing steps in the WMS, including release, status updates, and invoicing.
• Coordinate release and flow of orders for timely picking, staging, and shipment.
• Prepare and distribute required documentation by route and shipment.
• Review product availability and identify shortages or variances for resolution.
• Perform spot checks and elevate issues to ensure billing accuracy.
• Monitor pick-location status and request replenishment when needed.
• Support cross-dock operations with system transactions and paperwork.
• Communicate order status and documentation needs to Dock Coordinators and Transportation.
• Ensure orders are processed and invoiced prior to departure in the WMS.
• Maintain invoice-related documentation and logs for reconciliation.
• Assist with customer pickup prep and confirm required documentation.
• Safeguard and document customer payments and cash handling per procedures.
• Identify and report WMS issues and escalate as needed.
• Follow procedures for order processing, documentation accuracy, and controls.

Skills

Warehouse operations

WMS systems

Attention to detail

Multi-tasking

Organizational skills

Bilingual Spanish/English

Job description

Overview

Onsite Port St Lucie FL

The Order Fulfillment Coordinator supports warehouse order fulfillment by completing assigned order-processing tasks in the WMS and ensuring required documentation isaccurateand available for warehouse and transportation teams.

The role monitors order status,identifiesexceptions (e.g., shortages, discrepancies, system issues), and escalates concerns through established procedures. This position supports service levels throughaccuratetransaction processing, communication, and adherence to standard operating procedures.

MUST BE BILINGUAL IN ENGLISH/SPANISH

HOURLY

Hours 12pm-9pm

Responsibilities

• Execute assigned steps in the customer order fulfillment process within the WMS, including order release, status updates, staging transactions, shipment confirmation, and invoice-related system processing,in accordance withestablished procedures.
• Coordinate the release and flow of customer orders to supporttimelypicking, staging, loading, and shipment across all order types, including customer pickups, local routes, long-haul, and cross-dock shipments.
• Prepare, organize, and distribute required order, shipment, and invoice documentation by route and shipment to support warehouse, dock, transportation, and accounting processes.
• Review product availability in pick locations using system tools; identify potential shortages, discrepancies, or system variances and communicate findings to Inventory Control or warehouse leadership for resolution.
• Perform required spot checks and verification steps, including reviewing order details and flagged or random-weight items (e.g., meat and cheese) when prompted by procedures, and elevate variances according to established guidelines to support billing accuracy and inventory integrity.
• Monitor pick-location status and request replenishment support from designated warehouse personnel when inventory appears low or depleted, following established replenishment and escalation procedures.
• Support cross-dock operations by preparing system transactions and documentation, organizing paperwork, and communicating order readiness and exceptions toappropriate operationalcontacts.
• Communicate order status, staging readiness, and shipment documentation needs to Dock Coordinators and Transportation in alignment with shipment schedules and delivery sequencing.
• Ensure customer orders are accurately processed and invoiced within the WMS prior to departure,in accordance withestablished billing procedures and controls.
• Maintain organized andaccurateinvoice-related documentation by route and shipment, including the addition and tracking of open credit memo documentation as required by procedure.
• Assistwith customer pickup preparation by verifying order accuracy, confirming required documentation is complete, and communicating readiness to theappropriate teamprior to release.
• Receive, safeguard, and accurately document customer payments, including cash and checks,in accordance withestablished cash-handling and financial control procedures.
• Safeguard and disburse petty cashin accordance withestablished procedures;maintainrequired logs, receipts, and daily documentation, andsubmitrecords to accounting for reconciliation and review.
• Identify, document, and report WMS or system issues that mayimpactorder processing, inventory visibility, billing accuracy, or shipment flow; follow established troubleshooting steps and elevate issues to theappropriate supervisor, IT, or support function.
• Follow company procedures related to order processing, documentation accuracy, inventory handling, and financial controls;maintainconsistent attention to detail and support required service levels within the warehouse operation.

Qualifications

• Experience in warehouse operations,logistics, or order fulfillment coordination
• Working knowledge of WMS systems preferred
• Strong attention to detail related to inventory, weights, and invoicing
• Ability to manage multiple workflows in a fast-paced environment
• Strong organizational and communication skills
• Bilingual Spanish/Englishrequired