Order Entry Specialist & Admin Support

Talentify; Town of Florida (NY); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) plan

Life Insurance (Voluntary)

Paid time off

Job summary

Aston Carter is seeking an Order Entry Clerk to join a growing professional office environment in North Miami Beach, FL. You will enter and process customer orders, maintain accounts, and ensure accuracy before release while providing strong customer service and cross-functional support.

The role requires 3–5 years in order entry or clerical work, proficiency in Excel/Word/Outlook, and experience with ERPs such as NetSuite.

Qualifications

• 3–5 years of experience in order entry, order processing, or clerical support.
• Experience processing customer orders and verifying details for accuracy.
• Proficient in Microsoft Excel, Word, and Outlook.

Responsibilities

• Enter and process customer orders accurately in the order entry system.
• Set up and maintain customer accounts, ensuring information is complete and up to date.
• Verify order details before releasing orders.
• Review routing and shipping instructions and accommodate special customer requests.
• Process and distribute order confirmations to customers and internal stakeholders.
• Support invoice-related activities and document preparation for billing.
• Provide responsive customer service and administrative support.
• Maintain accurate records for orders, accounts, and invoices.
• Perform general office duties and front-office tasks.
• Collaborate with team to support order processing, invoicing, reception, and customer service.
• Prioritize multiple tasks while maintaining accuracy.
• Meet deadlines in a fast-paced environment.

Skills

Order entry

ERP systems

MS Office

Typing speed

Account setup

Attention to detail

Multitasking

Customer service

Team collaboration

Fast-paced environment

Tools

NetSuite

Job description

Aston Carter is seeking an Order Entry Clerk to join a growing professional office environment in North Miami Beach, FL. You will enter and process customer orders, maintain accounts, and ensure accuracy before release while providing strong customer service and cross-functional support.

The role requires 3–5 years in order entry or clerical work, proficiency in Excel/Word/Outlook, and experience with ERPs such as NetSuite.