Office Clerk

Talentify; Town of Florida (NY); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) plan

Life Insurance (Voluntary)

Paid time off

Job summary

Aston Carter is seeking an Order Entry Clerk to join a growing professional office environment in North Miami Beach, FL. You will enter and process customer orders, maintain accounts, and ensure accuracy before release while providing strong customer service and cross-functional support.

The role requires 3–5 years in order entry or clerical work, proficiency in Excel/Word/Outlook, and experience with ERPs such as NetSuite.

Qualifications

• 3–5 years of experience in order entry, order processing, or clerical support.
• Experience processing customer orders and verifying details for accuracy.
• Proficient in Microsoft Excel, Word, and Outlook.

Responsibilities

• Enter and process customer orders accurately in the order entry system.
• Set up and maintain customer accounts, ensuring information is complete and up to date.
• Verify order details before releasing orders.
• Review routing and shipping instructions and accommodate special customer requests.
• Process and distribute order confirmations to customers and internal stakeholders.
• Support invoice-related activities and document preparation for billing.
• Provide responsive customer service and administrative support.
• Maintain accurate records for orders, accounts, and invoices.
• Perform general office duties and front-office tasks.
• Collaborate with team to support order processing, invoicing, reception, and customer service.
• Prioritize multiple tasks while maintaining accuracy.
• Meet deadlines in a fast-paced environment.

Skills

Order entry

ERP systems

MS Office

Typing speed

Account setup

Attention to detail

Multitasking

Customer service

Team collaboration

Fast-paced environment

Tools

NetSuite

Job description

Aston Carter is hiring for an Order Entry Clerk!

Job Description

We are seeking a detail-oriented Office Clerk to join a growing team in a professional office environment. In this role, you enter and process customer orders, set up and maintain new customer accounts, and ensure all order information is accurate before release. You review and verify account information, part numbers, pricing, routing instructions, and special order requirements while delivering excellent customer service. You serve as a key support resource within the office and perform cross-functional administrative duties, including customer interaction, invoice support, and general office responsibilities.

Responsibilities

• Enter and process customer orders accurately and efficiently in the order entry system.
• Set up and maintain customer accounts, ensuring all information is complete and up to date.
• Verify account information, pricing, part numbers, routing instructions, and special order requirements before releasing orders.
• Review and follow routing and shipping instructions and accommodate special customer requests when applicable.
• Process and distribute order confirmations to customers and internal stakeholders.
• Support invoice-related activities, including preparing and verifying documentation for billing.
• Provide responsive customer service and administrative assistance via phone, email, and in person as needed.
• Maintain accurate records, files, and documentation for orders, accounts, and invoices.
• Perform general office duties such as reception support, front-office assistance, and other clerical tasks.
• Collaborate with team members to support multiple functions including order processing, invoicing, reception, and customer service.
• Prioritize and manage multiple tasks simultaneously while maintaining strong attention to detail.
• Meet established deadlines and productivity expectations in a fast-paced environment.

Essential Skills

• 3-5 years of experience in order entry, order processing, or clerical support.
• Proven experience processing customer orders and verifying order details for accuracy.
• Strong skills in Microsoft Excel, Word, and Outlook.
• Ability to type at least 45 words per minute with high accuracy.
• Experience setting up and maintaining customer accounts in office or ERP systems.
• Strong attention to detail with the ability to identify and correct errors.
• Effective multitasking abilities and comfort handling multiple priorities at once.
• Ability to work in a fast-paced environment while consistently meeting deadlines.
• Customer service experience with a focus on professionalism and clear communication.
• Reliable organizational skills to maintain records and documentation.

Additional Skills & Qualifications

• Experience with NetSuite or similar ERP systems is preferred.
• Background supporting customer service functions in an office setting.
• Invoice processing experience and knowledge of accounts payable procedures.
• Knowledge of routing and shipping instructions and related documentation.
• Strong organizational and prioritization skills to manage competing tasks.
• Excellent written and verbal communication abilities.
• Ability to wear multiple hats and support various functions within a small team environment.
• Comfortable working independently with minimal supervision while remaining collaborative.
• Reception or front-office experience providing administrative and customer-facing support.

Work Environment

This is a full-time, onsite position in a professional office setting. The schedule is Monday through Friday, from 8:30 AM to 5:00 PM.

Job Type & Location

This is a Contract position based out of North Miami Beach, FL.

Pay and Benefits

The pay range for this position is $20.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in North Miami Beach,FL.

Application Deadline

This position is anticipated to close on Oct 2, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.