OPS Court Program Specialist II

Circuit5; Bushnell (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Circuit5 is seeking a Court Program Specialist II to perform a range of secretarial and administrative tasks for Court Administration in Florida. You will support data entry, reporting, and filing, ensuring accuracy and confidentiality in a high‑volume environment.

The role requires at least a high school diploma with significant clerical experience; a bachelor’s degree can substitute for experience. Some travel within the circuit may be required.

Qualifications

• High school diploma required with six years of secretarial or staff experience; one year in a senior secretary role preferred.
• Bachelor's degree may substitute for the recommended experience.
• Proficiency with Microsoft Office and data entry is expected.

Responsibilities

• Perform secretarial, administrative support, and clerical duties for Court Administration.
• Produce detailed reports, charts, and memoranda using MS Office.
• Maintain a comprehensive office filing system and data entry system.

Skills

Communication skills

Confidentiality

Work under pressure

Planning & prioritization

Customer service

Education

High school diploma

Bachelor's degree substitution

Tools

Microsoft Office

Job description

***THIS POSTING WILL CLOSE ON OCTOBER 1, 2026, AT 5:00 PM**

Distinguishing Characteristics of Work:

This position is responsible work performing a variety of secretarial, administrative support, and clerical duties for Court Administration, including but not limited to Data support services to all Problem‑Solving Courts in the Circuit and to the Sumter County Veteran’s Court. The Court Program Specialist II will be responsible for typing correspondence, detailed reports and charts, memoranda, etc., using Microsoft Office applications. This position is also responsible for establishing and maintaining a comprehensive office filing system, data entry, and training providers on the data entry system.

The Court Program Specialist II will also perform research to collect data, analyzing information/data, inputting data in the Drug Court Case Management System (DCCM), as well as working on cost avoidance and recidivism reports as needed by the supervisor. A variety of working relationships are established with state courts system personnel, vendors, judges and non‑judicial officers, participants, and the public.

This position may be responsible for administering drug tests (oral swab) and mailing specimens for testing and confirmation. The Court Program Specialist II works independently and must exercise discretion in dealing with confidential and sensitive information.

Education and Training Guidelines

Graduation from a standard high school and six years of secretarial or staff experience, one year of which was in a senior secretary or comparable position is preferred.

A bachelor’s degree from an accredited four‑year college or university may substitute for the recommended experience.

Knowledge, Skills, and Abilities

Knowledge of and ability to use a computer with applications such as Microsoft Office. Knowledge of the rules of English grammar, spelling, and punctuation. Ability to communicate clearly. Ability to act patiently with the general public. Ability to maintain confidentiality concerning sensitive information. Ability to work under pressure and meet deadlines. Ability to plan and establish priorities for work assignments. Applicants must be able to maintain regular business hours, Monday through Friday, 8:00 a.m. until 5:00 p.m. Some travel within the Fifth Circuit may be required.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. WE DO NOT DISCRIMINATE ON THE BASIS OF RACE, RELIGION, COLOR, SEX, AGE, NATIONAL ORIGIN OR DISABILITY.

IF YOU NEED AN ACCOMMODATION TO PARTICIPATE IN THE APPLICATION/SELECTION PROCESS, PLEASE CALL THE CONTACT PERSON AT THE NUMBER INDICATED. PERSONS USING A TDD MAY CALL THE CONTACT PERSON THROUGH THE FLORIDA RELAY SERVICE AT 1-800-955-8771