OPS FSU Foundation Front Desk Associate

Florida State University; Tallahassee (FL); Presencial; USD 19.000 - 25.000; A tiempo parcial

Descripción de la vacante

FSU Foundation in Tallahassee, FL, seeks a Front Desk Associate for temporary duties at the main reception. You will greet visitors, screen sign-ins, manage mail and packages, and support building operations during assigned shifts.

Requirements include a high school diploma or equivalent, strong interpersonal skills, and proficiency with Word/Excel/Outlook; Canva/Adobe are a plus. Schedule is 8a-5p on Mon/Wed/Fri, up to 24 hours weekly.

Formación

• High school diploma/equivalent, post-secondary may substitute at equivalent rate.
• Strong interpersonal and professional communication abilities.
• Reliable and punctual with consistent front desk coverage; proficient in Word/Excel/Outlook/Canva or Adobe.

Responsabilidades

• Serve as the primary front desk contact, creating a welcoming environment for visitors.
• Greet, screen, and sign in visitors and vendors per procedures and security.
• Maintain front desk coverage during scheduled shifts; open/close responsibilities as applicable.
• Receive, log, and distribute incoming mail and packages promptly.
• Handle receipt and routing of checks and cash deposits per procedures.
• Answer phones and direct visitors to appropriate offices; maintain a tidy reception area.
• Adhere to front desk security and visitor management policies for safety.
• Assist Strategic Talent Management Coordinator with engagement activities and meetings.
• Coordinate with Building Manager for contractor access and maintenance scheduling.
• Participate in special projects aligned with interests and duties.

Conocimientos

Interpersonal skills

Customer service

Communications

Punctuality

Reception duties

Educación

High school diploma or equivalent

Herramientas

Word

Excel

Outlook

Canva

Adobe

Descripción del empleo

Job Title: OPS FSU Foundation Front Desk Associate

Location: Tallahassee, FL

Regular/Temporary: Temporary

Job ID: 63714

Department

FSU Foundation

FSU Division of University Advancement

Responsibilities

• Serve as the primary point of contact at the front desk, providing a professional and welcoming experience for DUA visitors.


• Greet, screen, and sign in visitors and vendors in accordance with established procedures and building security protocols.


• Maintain front desk coverage during assigned shifts, including scheduled opening and closing responsibilities as applicable.


• Receive, log, and distribute incoming mail and packages in a timely and accurate manner.


• Follow established procedures for the receipt and routing of checks and cash deposits.


• Support daily front desk operations, including answering phones, directing visitors, and maintaining an organized reception area.


• Adhere to all front desk security, and visitor management policies to ensure a safe and consistent environment.


• Support the Strategic Talent Management Coordinator with employee engagement initiatives, meeting staffing and meeting preparation.


• Support the Building Manager by directing contractors and coordinating maintenance and repair services.


• Special Projects: Participate in special projects and assignments as required, including opportunities aligned with the employee’s interests and areas of curiosity.

Qualifications

High school diploma/equivalent. (Note: post-high school education can substitute for experience at the equivalent rate.)

Thrives in a highly interactive environment requiring strong interpersonal skills and enthusiasm. Comfortable communicating with a wide range of individuals in a professional setting. Reliable and punctual, ensuring consistent front desk coverage. Word, Excel, Outlook, Canva or Adobe.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about Florida State University and our campuses.

Considerations

This is an OPS/temporary job.

Based on the duties, this position may require completion of a criminal history background check.

Set schedule for this role is Monday, Wednesday, and Friday from 8a-5p. Schedule only subject to change for spring semester, and hours not exceeding 24 per week.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.