DOS - ADMINISTRATIVE ASSISTANT I - 45945079

My Florida CFO; Tallahassee (FL); Hybrid; USD 18,000 - 26,000; Full time

Job summary

Mission San Luis in Tallahassee, FL, is seeking a dedicated OPS Administrative Assistant to provide excellent customer service in a full-time role with an hourly pay rate of $16. You will maintain records for budgets and purchases, process invoices, route internal paperwork, manage mail, and help prepare the site for public events.

A High School Diploma or equivalent, 1+ year of office or customer service experience, and proficiency with standard office software are required.

Qualifications

• High School Diploma or Equivalent required.
• 1+ year of office, data entry or customer service experience.
• Proficiency in standard office software.

Responsibilities

• Maintain records for DOS and CSO budgets, purchases, payments, and approval requests.
• Under supervision, processing invoices and monitoring payments.
• Route and track internal paperwork.
• Maintain files/records.
• Manage incoming and outgoing mail.
• Assist with preparing the site for public events.
• Assist with other Mission San Luis activities or initiatives as needed.

Skills

Excellent organization

Project management

Teamwork

Independent work

Physical stamina

Education

High School Diploma or Equivalent

Tools

Microsoft Office

Job description

Mission San Luis, a 64-acre living history museum located in Tallahassee, Florida, is seeking a dedicated and detail-oriented OPS Administrative Assistant. This position must be able to provide excellent customer service. This is a full-time OPS position with an hourly pay rate of $16.

Primary duties:

• Work with supervisor to maintain records for DOS and CSO budgets, purchases, payments, and approval requests.
• Under supervision, processing invoices and monitoring payments.
• Route and track internal paperwork.
• Maintain files/records.
• Manage incoming and outgoing mail.
• Assist with preparing the site for public events.
• Assist with other Mission San Luis activities or initiatives as needed
• High School Diploma or Equivalent.
• 1 or more years of office, data entry or customer service experience. College education from an accredited institution or vocational training can substitute for experience.
• Proficiency in standard office software

Preferences:

• Experience with State of Florida government operations.
• Experience with office management and administrative duties.
• Experience with organization finances, including creating and managing budgets, purchasing, and accounting software.

Knowledge, Skills, Abilities:

• Excellent organization and project-management skills
• Ability to work independently and as part of a team
• Ability to lift, move, carry, and/or push items weighing up to 20 lbs.
• Ability to understand and follow established procedures and policies
• Proficiency in standard office software

Criminal Background Checks:

A level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

Important Notices:

We are committed to enhancing our workforce through the employment of veterans, individuals with disabilities, and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov .

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Application or resume must include all previous employment.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location: TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32310

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.