Ops & Admin Associate — Immersive Art Museum

Louisville Ballet; Santa Monica (CA); Hybrid; USD 37,000 - 40,000; Full time

Benefits offered by this job

Medical and Vision insurances fully pa

401(k) with employer matching

PTO/PSL

20 complimentary museum tickets per кв

Job summary

ARTE MUSEUM Santa Monica is seeking a General Affairs Associate to support daily operations and personnel management for our new US location opening November 27, 2026. The role requires handling confidential information, basic accounting, and coordinating across departments.

You will manage office logistics, documents, security passes, events, and onboarding, while maintaining high accuracy and strong communication with staff at all levels.

Qualifications

• Minimum of 3 years’ experience required.
• Basic knowledge of accounting.
• Excellent time management skills with a proven ability to meet deadlines.
• Excellent communication and interpersonal skills, able to effectively communicate and interact professionally with all levels of individuals including senior team members.
• Intermediate to advanced Excel skills.
• Highly motivated and flexible individual who can work independently as well as in a team.
• Must be organized, accurate, thorough, and able to monitor work for quality.
• Ability to keep confidential information and data.

Responsibilities

• Manage equipment and consumables, ensuring their proper utilization and restocking within museum venue.
• Assisting with operational responsibilities within the museum venue.
• Managing documents and folders, maintaining both electronic and physical files.
• Ensuring office security, including managing visitor passes and office access for employees.
• Providing support company events and meetings.
• Arranging congratulatory/condolence gift for the employees.
• Collaborating with HQ and other department to offer support in various tasks.
• Greet internal/external visitors and provide assistance via phone, email, or in-person.
• Facilitate a smooth onboarding process, ensuring new hires have the required resources.

Skills

Time management

Communication

Confidential information handling

Excel

Organizational skills

Accounting basics

Independent work

Tools

Excel

Job description

ARTE MUSEUM Santa Monica is seeking a General Affairs Associate to support daily operations and personnel management for our new US location opening November 27, 2026. The role requires handling confidential information, basic accounting, and coordinating across departments.

You will manage office logistics, documents, security passes, events, and onboarding, while maintaining high accuracy and strong communication with staff at all levels.