Ophthalmology Surgery Coordinator & Admin Scheduler

University of California; Los Angeles (CA); On-site; USD 44,000 - 63,000; Full time

Job summary

The University of California is seeking an Administrative Assistant III/Surgery Coordinator in the Retina Division to oversee surgical coordination and deliver concierge-level patient experiences in our ophthalmology clinic.

You will schedule procedures, tests, verify insurance and authorizations, guide patients through pre- and post-operative steps, maintain EMR records, and provide general clinic support to ensure smooth daily operations.

Qualifications

• 2 years of experience in a medical practice, preferably ophthalmology or surgical scheduling.
• Familiarity with current patient billing practices including managed care and government plans.
• High School Diploma or equivalent combination of education and experience.
• Excellent scheduling and organizational abilities to ensure accurate surgical timelines.
• Strong communication with patients, staff and physicians.
• Ability to handle interruptions and work under pressure.

Responsibilities

• Coordinate and schedule patient surgical procedures for assigned faculty physicians.
• Schedule all required testing and appointments.
• Verify patient insurance coverage and obtain necessary prior authorizations.
• Serve as a patient liaison through pre- and post-operative processes.
• Maintain accurate documentation and patient records in the EMR system.
• Provide general clinic and administrative support to ensure smooth daily operations.

Skills

Scheduling surgeries

Patient liaison

Organizational skills

Verbal communication

Interpersonal skills

Prioritization

Education

High School Diploma

Job description

The University of California is seeking an Administrative Assistant III/Surgery Coordinator in the Retina Division to oversee surgical coordination and deliver concierge-level patient experiences in our ophthalmology clinic.

You will schedule procedures, tests, verify insurance and authorizations, guide patients through pre- and post-operative steps, maintain EMR records, and provide general clinic support to ensure smooth daily operations.