Ophthalmology GME: Lead Program Coordinator II

Wright State University; Dayton, Northern (OH, KY); Hybrid; USD 50,000 - 62,000; Full time

Job summary

Wright State University is seeking a Graduate Medical Education, Program Coordinator II (Ophthalmology) to coordinate the ophthalmology ACGME-accredited program and serve as the GME Data Analyst. These roles ensure alignment with accreditation standards while managing residents and fellows in a dual-program environment and supporting New Innovations.

The coordinator will oversee a greater volume of trainees and diverse regulatory requirements.

Qualifications

• Bachelor’s degree and 3 years of relevant experience in Graduate Medical Education, academic medical center, related healthcare education setting, or comparable field.
• Equivalent combination of education and experience totaling 7 years may be considered.
• Advanced proficiency with educational management software and data reporting tools.
• Demonstrated ability to interpret and apply complex regulations, accreditation standards, and institutional policies.
• Demonstrated ability to maintain confidentiality and handle sensitive information in compliance with FERPA / HIPAA regulations.
• Strong interpersonal and communication skills; experience communicating with high-level stakeholders.
• Proven problem-solving abilities, particularly in resolving technical issues, coordinating logistics, and managing competing priorities.

Responsibilities

• Oversee the full spectrum of operational, accreditation, and administrative functions for an ACGME-accredited program within the assigned clinical department.
• Independently manage timelines, deliverables, and documentation required for ACGME and institutional reviews, including milestones tracking, site visits, and reporting cycles.
• Plan and implement comprehensive orientation programs for incoming residents/fellows; ensure consistent onboarding and compliance with institutional requirements.
• Prepare and submit contracts, rotation schedules, onboarding materials, and program reports to relevant stakeholders.
• Coordinate the administration of In-Training Exams (ITE) and other assessments for multiple training levels.
• Serve as a liaison between trainees, faculty, and institutional offices regarding program policies, scheduling, and documentation.
• Develop and execute annual recruitment strategies for residency/fellowship programs, including relevant system coordination, interview scheduling, and candidate communications.

Skills

Educational data reporting

Stakeholder communication

Problem solving

Regulatory compliance

Project coordination

Data analysis

Education

Bachelor's degree

Tools

New Innovations RMS

Educational management software

Job description

Wright State University is seeking a Graduate Medical Education, Program Coordinator II (Ophthalmology) to coordinate the ophthalmology ACGME-accredited program and serve as the GME Data Analyst. These roles ensure alignment with accreditation standards while managing residents and fellows in a dual-program environment and supporting New Innovations.

The coordinator will oversee a greater volume of trainees and diverse regulatory requirements.