Graduate Medical Education, Program Coordinator II (Ophthalmology)

Wright State University; Dayton (OH); On-site; USD 41,600 - 52,000; Full time

Job summary

Wright State University seeks a Graduate Medical Education, Program Coordinator II (Ophthalmology) to coordinate an ACGME-accredited ophthalmology program and serve as the GME data analyst.

The role supports residents and fellows in a dual-program environment, handling accreditation, reporting, and complex administrative tasks with a focus on compliance and stakeholder communication.

Qualifications

• Bachelor's degree with 3 years of related GME experience.
• Equivalent combination of education and experience totaling 7 years may be considered.
• Proven experience managing multiple concurrent programs with minimal supervision.
• Advanced proficiency with educational management software and data reporting tools.
• Ability to interpret regulations and accreditation standards.
• Demonstrated ability to maintain confidentiality and comply with FERPA/HIPAA regulations.
• Strong interpersonal and stakeholder communication skills.
• Proven problem-solving abilities and prioritization of competing priorities.

Responsibilities

• Oversee the full spectrum of operational, accreditation, and administrative functions for an ACGME-accredited program.
• Independently manage timelines, deliverables, and documentation for accreditation cycles.
• Plan and implement orientation programs for incoming residents/fellows and ensure onboarding compliance.
• Prepare contracts, rotation schedules, onboarding materials, and program reports.
• Coordinate administration of ITE and other assessments across training levels.
• Serve as liaison between trainees, faculty, and institutional offices on policies and scheduling.
• Develop annual recruitment strategies and manage system coordination and candidate communications.
• Maintain comprehensive resident/fellow records and track milestones; ensure compliance with policies.

Skills

Interpersonal skills

Problem-solving

Organizational skills

Microsoft Office

Databases

Program management

Data reporting

Regulatory compliance

Stakeholder communication

Prioritization

Education

Bachelor’s degree

Tools

New Innovations

RMS

Job description

Graduate Medical Education, Program Coordinator II (Ophthalmology)

Wright State University is an equal opportunity employer.

Faculty Rank or Job Title

Faculty Rank or Job Title Graduate Medical Education, Program Coordinator II (Ophthalmology)

Job Category:

Job Category: Administrative (exempt/non-exempt)

Department

Department Graduate Medical Education

EEO number:

EEO number: 26H165

Position FTE

100%

Minimum Hourly Rate

Minimum Hourly Rate 20.00/hr

Salary Band:

Salary Band: UC HR4

Job Summary/Basic Function:

The GME Coordinator II is responsible for coordinating the ophthalmology ACGME -accredited program and acting as the GME Data Analyst. These roles ensures alignment with accreditation standards for ACGME , managing the needs of trainees faculty in a dual-program environment with increased administrative and reporting complexity; and providing support for the residency management system, New Innovations. This position requires the ability to navigate increased administrative, regulatory, and reporting complexity while supporting both residents and fellows. The coordinator will oversee a greater volume of trainees and various institutional and accreditation requirements.

Minimum Qualifications

• Bachelor’s degree and 3 years of relevant experience in Graduate Medical Education, academic medical center, related healthcare education setting, or comparable field.
• Equivalent combination of education and experience totaling 7 years may be considered.
• Proven experience managing multiple concurrent programs or projects with minimal supervision.
• Advanced proficiency with educational management software and data reporting tools.
• Demonstrated ability to interpret and apply complex regulations, accreditation standards, and/or institutional policies.
• Demonstrated ability to maintain confidentiality and handle sensitive information in compliance with institutional policies and FERPA / HIPAA regulations.
• Strong interpersonal and communication skills; experience communicating with high-level stakeholders (e.g., program directors, institutional leadership).
• Proven problem-solving abilities, particularly in resolving technical issues, coordinating logistics, and managing competing priorities.

Preferred Qualifications

• GME or higher education experience
• Knowledge of ACGME accreditation processes, GME program requirements, and evaluation/reporting systems.
• Experience in fiscal tracking, budget reconciliation, or financial administration related to program operations.

Essential Functions and percent of time:

Program Management & Accreditation (50%)

• Oversee the full spectrum of operational, accreditation, and administrative functions for an ACGME -accredited program (residency or fellowship) within the assigned clinical department.
• Independently manage timelines, deliverables, and documentation required for ACGME and institutional reviews, including milestones tracking, site visits, and reporting cycles.
• Plan and implement comprehensive orientation programs for incoming residents/fellows; ensure consistent onboarding and compliance with institutional requirements.
• Prepare and submit contracts, rotation schedules, onboarding materials, and program reports to relevant stakeholders.
• Coordinate the administration of In-Training Exams ( ITE ) and other assessments for multiple training levels.
• Serve as a liaison between trainees, faculty, and institutional offices regarding program policies, scheduling, and documentation.
• Develop and execute annual recruitment strategies for residency/fellowship programs, including relevant system coordination, interview scheduling, and candidate communications.

Data & Compliance (40%)

• Maintain comprehensive records for residents/fellows; ensure accurate documentation of training milestones, licensure, certifications, and evaluations.
• Track alumni outcomes and ensure compliance with risk management policies and accreditation standards.
• Track program-specific credentialing, board eligibility pathways, and post-graduate tracking.
• Coordinate program budgets, purchasing, and reimbursements across residency/fellowship programs.
• Collaborate with department leadership to ensure budget integrity and fiscal compliance.
• Customize and manage educational tracking systems (e.g., RMS , New Innovations) for multi-program use; create custom reports, dashboards, and evaluation workflows.
• Troubleshoot data issues; partner with IT and software vendors to ensure smooth integration and updates across systems.

Administrative Support (10%)

• Draft correspondence, financial reports, and program documentation for department and GME -wide use.
• Contribute to institutional initiatives, policy updates, and committee work as appropriate to the dual-program scope.
• May serve as a resource and mentor to Level I Coordinators within the department or institution.
• Perform other duties as assigned to support the continuous improvement and success of both training programs.

Working Conditions

To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University making an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources .

Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.

Special Instructions to Applicants

Posting Date

Posting Date 04/27/2026

First Consideration Date:

First Consideration Date: 05/06/2026

Closing Date

Open Until Filled Yes

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have strong interpersonal, problem-solving, and organizational abilities?
  • Yes
  • No
• * Do you have experience with Microsoft Office and databases?
  • Yes
  • No
• * List your experience with Microsoft Office and databases?

  (Open Ended Question)

• * How did you hear about this position at Wright State University? Please check all that apply.
  • WSU Careers website
  • Academic Careers
  • Academic Keys
  • Chronicle
  • Diversity in Higher Ed
  • Diverse Issues in Higher Ed
  • Facebook
  • HBCU
  • Higher Ed Jobs
  • Inside Higher Ed
  • LinkedIn
  • Social Media
  • Personal referral
  • Women in Higher Ed
  • Other
  • Job Fair or Hiring Event

3640 Colonel Glenn Hwy., Dayton, OH 45435 USA