GME - Program Coordinator Senior - Ophthalmology - Days

Virginia Commonwealth University Health; Richmond (VA); On-site; USD 65,000 - 90,000; Full time

Job summary

Virginia Commonwealth University Health is seeking a Senior Program Coordinator in Ophthalmology to coordinate graduate and undergraduate medical education programs. You will align activities with program directors, maintain policy compliance with GME/ACGME, and manage communications, scheduling, and reporting across the department.

Ideal candidates have at least 3 years of program management experience and familiarity with New Innovations, GME Tracking, Kronos, and ACGME Milestones.

Qualifications

• Minimum 3 years of experience in program or project management, preferably in supporting an accredited education program.
• Experience with accreditation processes and familiarity with GME requirements and milestones is preferred.

Responsibilities

• Coordinate and support graduate and undergraduate functions with program directors to ensure compliance with GME and ACGME policies.
• Serve as an administrative partner responsible for operations of residency/fellowship training programs; manage timelines, reporting, databases, and communications.
• Act as liaison with Office of Graduate Medical Education, SOM Curriculum Office, and ACGME; collaborate with learners, faculty, staff and external contacts.
• Possess strong organization to recruit trainees, evaluate trainees, analyze workflows, prioritize tasks, and manage projects to meet deadlines.
• Participate in committees within the institution to improve aspects of Graduate Medical Education; may supervise support staff and provide performance input to Program Directors.

Skills

Program management

Administrative coordination

Attention to detail

Education

Bachelor’s degree in Business/Finance/HR/Education

Master’s degree (preferred)

Tools

New Innovations

GME Tracking

Kronos

Microsoft Office / Office 365

Job description

## GME - Program Coordinator Senior - Ophthalmology - DaysApply: Richmond, VA: Full time: Posted Today: R40150The GME-Dept Program Coordinator Senior coordinates and supports the graduate and undergraduate function with program directors to ensure programs remain in good standing with VCU Health Systems Graduate Medical Education (GME) and Accreditation Council for Graduate Medical Education (ACGME). The Program Coordinator is an administrative partner responsible for the operations of the accredited/non-accredited residency/fellowship training program. The position requires a comprehensive and detailed understanding of national accreditation policies and hospital policies. The Program Coordinator could be responsible for activities such as recruiting trainees and trainee evaluations, analyzing administrative workflow, prioritizing tasks and project management as needed to meet deadlines, report compilation, database maintenance, and program relations/communications both externally and internally to ensure all parties are aware of important deadlines. The Program Coordinator may also act as primary liaison with the Office of Graduate Medical Education, School of Medicine (SOM) Curriculum Office, and the ACGME. The Program Coordinator coordinates activities with students, residents, fellows, program directors and Vice Chair for Education.Licensure, Certification, or Registration Requirements for Hire: N/ALicensure, Certification, or Registration Requirements for continued employment:TAGME Certification preferredExperience REQUIRED:Minimum of three (3) years of experience in program or project management, preferably in supporting an accredited education programPrevious experience using computers and a variety of software applications including New Innovations, e-mail, calendaring products, Microsoft applications and web-based database.Experience PREFERRED:Minimum of five (5) years of progressively responsible GME experience supporting ACGME accredited programPrevious experience of New Innovations, GME Tracking, Kronos and ACGME Milestones program requirementsEducation/training REQUIRED:Bachelor’s Degree in Business, Finance, Human Resources, Education or related field from an accredited program; or equivalent years relevant experienceEducation/training PREFERRED:Master’s Degree in Education, Business, Finance, Human Resources or related field from an accredited program OR equivalent years relevant experienceIndependent action(s) required:Possessing strong personal motivation to manage daily activities, organize, plan, prioritize and complete tasks, duties and assignments timely and efficiently.Ability to interpret and seek verification, if needed, on policies and regulations as they apply to educational programs.Ability to utilize critical thinking and decision making skills to evaluate situations, recommend, communicate and implement appropriate actions on behalf of Program Director(s) and Vice Chair of Education.Ability to develop and sustain productive working relationships with learners, faculty, staff, as well as external contacts including vendors, manufacturing representatives and Grand Rounds presenters.Participate in at least one committee within the institution that is designed to improve an aspect of Graduate Medical Education.Supervisory responsibilities (if applicable):May supervise support staff as required and may provide performance input to Program Director.Additional position requirements:Evenings, weekends and flex scheduling as required by nature of job.Age Specific groups served: AllPhysical Requirements (includes use of assistance devices as appropriate):Physical - Lifting less than 20 lbs.Activities: Prolonged standing, Prolonged sittingMental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinkingEmotional: Fast pace environment, Able to handle multiple priorities, Frequent and intense customer interactions, Able to adapt to frequent change