Ophthalmology GME Coordinator II: Accred & Data

Wright; Dayton (OH); On-site; USD 27,000 - 39,000; Full time

Job summary

Wright State University is seeking a Graduate Medical Education Program Coordinator II (Ophthalmology) to coordinate the ACGME-accredited ophthalmology program and serve as the GME Data Analyst. You will manage trainee and faculty needs in a dual-program setting, supporting residency management systems and compliance with accreditation standards.

The role emphasizes handling increased administrative and reporting complexity, guiding residents and fellows, and ensuring alignment with

Qualifications

• Bachelor’s degree and 3 years of relevant experience in Graduate Medical Education, academic medical center, related healthcare education setting, or comparable field.
• Equivalent combination of education and experience totaling 7 years may be considered.
• Proven experience managing multiple concurrent programs or projects with minimal supervision.
• Advanced proficiency with educational management software and data reporting tools.
• Demonstrated ability to interpret and apply complex regulations, accreditation standards, and/or institutional policies.
• Demonstrated ability to maintain confidentiality and handle sensitive information in compliance with institutional policies and FERPA / HIPAA regulations.
• Strong interpersonal and communication skills; experience communicating with high-level stakeholders (e.g., program directors, institutional leadership).
• Proven problem-solving abilities, particularly in resolving technical issues, coordinating logistics, and managing competing priorities.

Responsibilities

• Oversee the full spectrum of operational, accreditation, and administrative functions for an ACGME-accredited program (residency or fellowship) within the assigned clinical department.
• Independently manage timelines, deliverables, and documentation required for ACGME and institutional reviews, including milestones tracking, site visits, and reporting cycles.
• Plan and implement comprehensive orientation programs for incoming residents/fellows; ensure consistent onboarding and compliance with institutional requirements.
• Prepare and submit contracts, rotation schedules, onboarding materials, and program reports to relevant stakeholders.
• Coordinate the administration of In-Training Exams (ITE) and other assessments for multiple training levels.
• Serve as a liaison between trainees, faculty, and institutional offices regarding program policies, scheduling, and documentation.
• Develop and execute annual recruitment strategies for residency/fellowship programs, including relevant system coordination, interview scheduling, and candidate communications.

Skills

Program management

Communication

Data reporting

Problem solving

Education

Bachelor’s degree + 3 years in GME or related field

Equivalent combination of education and experience (7+ years)

GME or higher education experience

ACGME accreditation knowledge

Tools

Educational management software

New Innovations system

Job description

Wright State University is seeking a Graduate Medical Education Program Coordinator II (Ophthalmology) to coordinate the ACGME-accredited ophthalmology program and serve as the GME Data Analyst. You will manage trainee and faculty needs in a dual-program setting, supporting residency management systems and compliance with accreditation standards.

The role emphasizes handling increased administrative and reporting complexity, guiding residents and fellows, and ensuring alignment with