Ophthalmology Education Programs Coordinator

San Diego Supercomputer Center; San Diego (CA); On-site; USD 45,000 - 66,000; Full time

Job summary

UC San Diego Ophthalmology is seeking an Education Programs Assistant to support fellowship programs and medical student rotations, collaborating with the Vice Chair of Education, Fellowship Directors, and the Residency Coordinator.

You will coordinate recruitment, onboarding, scheduling, and educational activities, including international fellows, and assist with conference planning, travel arrangements, and program reporting in a fast-paced academic medical setting.

Qualifications

• Experience supporting trainee programs in a high-paced academic setting.
• Ability to manage multiple priorities with minimal supervision.
• Excellent interpersonal and written communication across diverse groups.
• Knowledge of health professions education policies and regulatory requirements.
• Strong organizational skills and discretion in handling sensitive information.
• Proficiency with PC and MAC environments and common office software.
• Ability to coordinate seminars, meetings and events with national and international participants.

Responsibilities

• Coordinate fellowship programs and medical student rotations, and support the Residency Program.
• Organize conferences, seminars and educational events; manage travel, stipends, reimbursements, purchase orders and approvals.
• Arrange visits for visiting students and guests; prepare related correspondence.
• Schedule and support in-person and virtual meetings; coordinate rooms and technology for national/international events.
• Process forms and documents for monthly and fiscal year-end reporting; maintain documentation.
• Provide coverage during peak periods and work with the Department Business Office on education projects.

Skills

Administrative support

Communication

Scheduling and coordination

Discretion and judgment

Multitasking in fast-paced environment

Interpersonal skills

Attention to detail

Problem solving

Tools

PC and MAC systems

Word processing

Spreadsheets

Web development software

Publication software

Job description

UC San Diego Ophthalmology is seeking an Education Programs Assistant to support fellowship programs and medical student rotations, collaborating with the Vice Chair of Education, Fellowship Directors, and the Residency Coordinator.

You will coordinate recruitment, onboarding, scheduling, and educational activities, including international fellows, and assist with conference planning, travel arrangements, and program reporting in a fast-paced academic medical setting.