Ophthalmology Education Programs Coordinator

UC San Diego; San Diego (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

UC San Diego is seeking an Education Programs Assistant to support its Ophthalmology education programs. The role covers fellowship coordination, medical student rotations, and residency program support within a fast-paced academic environment.

The ideal candidate will organize conferences, manage travel and reimbursements, and collaborate closely with the Education leadership and department business office to ensure a smooth educational experience for trainees and visiting learners.

Qualifications

• Experience supporting a trainee program and diverse groups.
• Ability to handle frequent interruptions and changing deadlines with attention to detail.
• Excellent interpersonal and communication skills across channels.
• Basic knowledge of relevant policies and health professions education.
• Strong grammar, punctuation, and editing abilities.
• Proficient PC and MAC word processing, spreadsheets, and web tools.
• Ability to coordinate administrative activities with tact and diplomacy.
• Conflict resolution experience.
• Proven ability to provide executive-level administrative support.

Responsibilities

• Coordinate fellowship programs across seven divisions.
• Manage applications, onboarding, scheduling, evaluations and training completion.
• Support medical student rotations with scheduling and logistics.
• Assist Residency Program recruitment and events.
• Organize conferences, travel, reimbursements, and promotional materials.
• Track grant expenditures with the Fund Manager.
• Schedule meetings and coordinate national/international meetings.
• Process forms for monthly and fiscal year-end reporting.
• Exercise tact and independent judgment.

Skills

Trainee program support

Multitasking

Interpersonal skills

Communication

Grammar and editing

PC/MAC proficiency

Conflict resolution

Executive support

Tools

Microsoft Office

Web tools

Job description

UC San Diego is seeking an Education Programs Assistant to support its Ophthalmology education programs. The role covers fellowship coordination, medical student rotations, and residency program support within a fast-paced academic environment.

The ideal candidate will organize conferences, manage travel and reimbursements, and collaborate closely with the Education leadership and department business office to ensure a smooth educational experience for trainees and visiting learners.