Ophthalmology Education Programs Coordinator

UC San Diego Health; San Diego (CA); On-site; USD 68,000 - 100,000; Full time

Job summary

UC San Diego Health's Ophthalmology Department is seeking an Education Programs Assistant to coordinate fellowship programs, medical student rotations, and the Residency Program. The role demands strong organizational skills, discretion, and the ability to manage competing priorities in a fast-paced academic medical environment.

You will collaborate with the Vice Chair of Education, Fellowship Directors, Residency Coordinator, and the Department Business Office to deliver timely communication

Qualifications

• Experience supporting trainee programs and diverse groups in a fast-paced academic environment.
• Ability to handle multiple tasks with minimal supervision under interruptions and changing deadlines.
• Excellent interpersonal skills and clear communication across telephone, e-mail and in person.
• Basic knowledge of relevant policies and regulatory requirements in health professions education.
• Strong grammar and proofreading; ability to edit and format documents.
• Proficient with PC and MAC systems and standard software.
• Ability to coordinate administrative activities with tact and diplomacy to deliver quality service.
• Experience providing executive-level administrative support.

Responsibilities

• Coordinate the department's fellowship programs and medical student rotations.
• Support the Residency Program and Recruitment activities as needed.
• Organize conferences, seminars and educational events; manage travel and reimbursements.
• Track grant expenditures and maintain supporting documentation with the Fund Manager.
• Prepare and distribute promotional materials for education programs and events.
• Schedule in-person and virtual meetings, reserve rooms and technology for events.

Skills

Training support

Multitasking

Communication

Diplomacy

Administrative support

PC/MAC skills

Job description

UC San Diego Health's Ophthalmology Department is seeking an Education Programs Assistant to coordinate fellowship programs, medical student rotations, and the Residency Program. The role demands strong organizational skills, discretion, and the ability to manage competing priorities in a fast-paced academic medical environment.

You will collaborate with the Vice Chair of Education, Fellowship Directors, Residency Coordinator, and the Department Business Office to deliver timely communication