Ophthalmology Education Programs Coordinator

University of California - San Diego Medical Centers; San Diego (CA); On-site; USD 52,000 - 64,000; Full time

Job summary

The Education Programs Assistant role in UCSD Ophthalmology supports the administrative operations of the department’s fellowship programs, medical student rotations, and residency activities within a fast-paced academic medical setting in San Diego.

Reporting to the Operations Manager, the assistant coordinates recruitment, onboarding, scheduling, evaluations, and travel, while ensuring clear communication with fellows, faculty, and administrative staff across multiple divisions.

Qualifications

• Proven ability to manage trainee programs and support a diverse group in a high-paced academic setting.
• Ability to provide high-level support with minimal supervision amid interruptions and shifting deadlines.
• Excellent written and verbal communication, diplomacy, and attention to detail.

Responsibilities

• Coordinate department fellowship programs and medical student rotations.
• Support Residency Program activities and required program documentation.
• Manage recruitment, onboarding, scheduling, evaluations, and training progress for fellows.
• Arrange travel, stipends, reimbursements, and related travel documentation.
• Prepare promotional materials and schedule in-person/virtual meetings including national/international events.
• Collaborate with the Department Business Office on education program related reporting.

Skills

Organization

Communication

Discretion

Multitasking

Interpersonal skills

Professionalism

Scheduling

Tools

PC & MAC software

Job description

The Education Programs Assistant role in UCSD Ophthalmology supports the administrative operations of the department’s fellowship programs, medical student rotations, and residency activities within a fast-paced academic medical setting in San Diego.

Reporting to the Operations Manager, the assistant coordinates recruitment, onboarding, scheduling, evaluations, and travel, while ensuring clear communication with fellows, faculty, and administrative staff across multiple divisions.