Academic Coordinator & Executive Assistant, Ophthalmology Division

UCLA Health; Los Angeles (CA); On-site; USD 47,000 - 74,000; Full time

Job summary

UCLA Health in Los Angeles is seeking an Academic Coordinator and Executive Assistant for the Cornea and Uveitis Division at the Stein Eye Institute. The role supports faculty, fellows and residents and coordinates educational, research and academic activities while aligning with clinical schedules.

Responsibilities include managing calendars, preparing reports, coordinating travel, maintaining vitae, and assisting with advancement processes.

Qualifications

• Bachelor's degree and/or equivalent combination of education and experience.
• Five (5) years minimum Business operations and/or administration experience.
• Ability to use high-level discretion and maintain a high level of confidentiality.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Analytical skills sufficient to interpret and apply University and campus policies; define problems: formulate logical conclusions, recognize alternatives.
• Strong written skills to prepare accurate, concise, and clear reports and documents.
• Communication and interpersonal skills sufficient to work effectively with university-wide and campus-wide Administrators, Deans, Department Chair, faculty and staff both orally and written.

Responsibilities

• Coordinate academic calendars for faculty, fellows and residents.
• Support academic missions by organizing educational, research and faculty affairs activities.
• Track deadlines for courses, manuscripts, grants and academic submissions.
• Organize meetings, conferences, workshops and educational events.
• Prepare and submit academic dossiers for advancement and promotion of division faculty.

Skills

High-level discretion

Confidentiality

Analytical skills

Strong written skills

Communication

Interpersonal skills

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

UCLA Health in Los Angeles is seeking an Academic Coordinator and Executive Assistant for the Cornea and Uveitis Division at the Stein Eye Institute. The role supports faculty, fellows and residents and coordinates educational, research and academic activities while aligning with clinical schedules.

Responsibilities include managing calendars, preparing reports, coordinating travel, maintaining vitae, and assisting with advancement processes.