Administrative Assistant - Full Time Ophthalmology, Palm Beach Gardens

University of Miami; Florida; On-site; USD 38,000 - 48,000; Full time

Job summary

The University of Miami, Bascom Palmer Eye Institute, in Palm Beach Gardens, FL, is seeking an Administrative Assistant to support the Ophthalmology department with clerical tasks and office operations.

The role covers preparing reports, scheduling, travel arrangements, minute-taking, and responding to inquiries, ensuring smooth daily operations and alignment with university policies.

Qualifications

• High School Diploma or equivalent or relevant experience.
• Minimum 1 year of relevant administrative experience.
• Strong communication and organizational skills.

Responsibilities

• Perform clerical tasks and provide office support for the department.
• Prepare basic reports, charts, budgets and presentations.
• Respond to routine inquiries with standard correspondence.
• Plan meetings and take detailed minutes as needed.
• Answer phone calls and direct callers to staff.
• Schedule appointments and maintain calendars.
• Make travel arrangements for department leadership and staff.
• Create and format letters, spreadsheets and presentations.
• Greet visitors and maintain department filing systems.
• Adhere to university policies and safeguard assets.

Skills

Learning Agility

Teamwork

Technical Proficiency

Communication

Education

High School Diploma or equivalent/relevant experience

Job description

The University of Miami, Bascom Palmer Eye Institute, has a full time opportunity for an Administrative Assistant for the Department of Ophthalmology in Palm Beach Gardens, Florida. The Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.

Core Job Functions:

• Supports department and/or department leadership with daily clerical tasks.
• Prepares basic reports, charts, budgets and other presentation materials.
• Responds to routine inquiries from external or internal sources with standard correspondence or other messaging.
• Plans meetings and takes detailed minutes, as needed.
• Answers phone calls, provides information to callers or connects callers to appropriate staff.
• Schedules appointments and updates calendars.
• Makes travel arrangements and reservations for department leadership and staff, as needed.
• Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
• Greets and provides general support to visitors.
• Develops and maintains department filing system.
• Adheres to University and unit-level policies and procedures and safeguards University asset

CORE QUALIFICATIONS

Education:

High School Diploma or equivalent/relevant experience, certification or license

Certification and Licensing:

Refer to department description for applicable certification requirement

Experience:

Minimum 1 year of relevant experience require

Knowledge, Skills and Abilities:

• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Job Status:

Full time

Employee Type:

Staff