Operations & Workplace Coordinator (Hybrid)

NYC Department of Health and Mental Hygiene; New York (NY); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Loan forgiveness program

Excellent benefits

Public sector defined benefit pension

Tax-deferred savings program

Worksite Wellness Program

Job summary

NYC Department of Health and Mental Hygiene's Center for Population Health Data Science is seeking an experienced administrative professional to support operations, procurement, fiscal management, and training. The role coordinates workplace resources, vendor communications, and onboarding, while ensuring service levels and policy compliance across the Center.

The ideal candidate will have strong organizational skills, the ability to manage calendars, liaise with stakeholders, and help implement

Responsibilities

• Coordinate workplace resource management with inventories and asset planning.
• Facilitate payment processing, invoices, and procurement documentation with Fiscal/Procurement teams.
• Manage vendor communications, scheduling, and training space logistics.
• Coordinate projects across bureaus to align with goals and timelines.
• Review operations and suggest process improvements for efficiency and service delivery.
• Serve as liaison between CPHDS and admin stakeholders for workshops and activities.
• Coordinate workspace planning, moves, room operations, and shared workspaces.
• Monitor operations to ensure supplies and services meet program needs.
• Act as Health and Safety Coordinator, coordinating inspections and compliance.
• Serve as Emergency Management Liaison for continuity planning and communications.
• Develop coverage plans and SOPs to support uninterrupted operations.
• Coordinate onboarding/offboarding and workspace access for staff and visitors.
• Oversee Administrative Request Center intake, tracking, and resolution.
• Provide backup support for executive calendar management and meetings.
• Develop and maintain operational procedures and service standards.
• Gather feedback on workplace operations and implement improvements.
• Support internal workplace engagement events and administrative duties.

Skills

Organizational skills

Discretion

Written and verbal communication

Logistics coordination

Calendar management

Office operations

A/V tech support

Independent work

Job description

NYC Department of Health and Mental Hygiene's Center for Population Health Data Science is seeking an experienced administrative professional to support operations, procurement, fiscal management, and training. The role coordinates workplace resources, vendor communications, and onboarding, while ensuring service levels and policy compliance across the Center.

The ideal candidate will have strong organizational skills, the ability to manage calendars, liaise with stakeholders, and help implement