Workplace Operations & Facilities Coordinator

Agency DEPT OF HEALTH/MENTAL HYGIENE; New York (NY); On-site; USD 70,000 - 95,000; Full time

Job summary

The NYC Health Department is hiring for an Administrative Business Promot position (1000C) to support the Center for Population Health Data Science and Bureau of Administration. This role focuses on coordinating resources, procurement, vendor management, and operational continuity across administrative units in a fast-paced city agency environment.

Minimum qualifications include a bachelor's degree and five years of supervisory/administrative experience, with potential for the 55-a program.

Qualifications

• A bachelor's degree is required and five years of full-time supervisory or administrative experience, including handling business promotion or urban economic planning.
• Alternatively, a satisfactory combination of education and experience with at least two years in managerial/executive capacity is acceptable.

Responsibilities

• Coordinate workplace resource management and inventories.
• Manage procurement documentation and payment processing activities.
• Oversee vendor communications, scheduling, and training space reservations.
• Coordinate projects across bureaus to support operational and modernization initiatives.
• Review operations and recommend process improvements to increase efficiency.
• Liaise with administrative stakeholders to direct workshops and trainings.
• Oversee workspace planning, moves, and conference room coordination.
• Monitor operations to ensure supplies and services meet program needs.
• Serve as Health and Safety Coordinator and Emergency Management Liaison.
• Coordinate onboarding/offboarding and Administrative Request Center operations.
• Support executive operations with calendar management and scheduling.
• Develop and maintain operational procedures and service standards.
• Gather feedback and recommend improvements to enhance the workplace experience.

Skills

Organizational skills

Judgment and discretion

Written and verbal communication

Logistics coordination

Calendar management

Office operations support

A/V tech troubleshooting

Independent and team work

Education

Bachelor's degree

5 years supervisory/administrative experience

Job description

The NYC Health Department is hiring for an Administrative Business Promot position (1000C) to support the Center for Population Health Data Science and Bureau of Administration. This role focuses on coordinating resources, procurement, vendor management, and operational continuity across administrative units in a fast-paced city agency environment.

Minimum qualifications include a bachelor's degree and five years of supervisory/administrative experience, with potential for the 55-a program.