Operations & Support Services Specialist

Jobtailor; Miami (FL); On-site; USD 42,000 - 57,000; Full time

Job summary

Jobtailor in Miami, FL seeks an experienced administrative professional to support procurement, property management, office management and contract administration. You will handle filing, document preparation, mail distribution, and warehouse-related tasks while maintaining accuracy and compliance.

This role requires five years of relevant experience, a valid driver’s license, strong typing (40 wpm), and excellent verbal and written communication.

Qualifications

• Five years of experience in admin, procurement, property management, office management, contract administration, or similar fields.
• Valid driver’s license.
• Proficiency in word processing software and basic computer applications.
• Strong organizational and time management skills.
• Typing speed of at least 40 words per minute.
• Familiarity with office filing systems and mail distribution processes.
• Capable of lifting up to 50 lbs and operating basic warehouse equipment.
• Effective verbal and written communication skills.
• Ability to perform minor repairs of non-electric office equipment.
• Attention to detail and ability to follow instructions with minimal supervision.

Responsibilities

• Prepare various written documents using advanced word processing software, including from handwritten or electronic drafts.
• Maintain organized filing systems for the Support Services Unit; collect and match documents appropriately.
• Retrieve and provide files upon request; prepare files for archiving.
• Support general Support Services functions, including receipt, storage, and inventory of supplies and equipment.
• Receive, sort, and distribute incoming and outgoing mail; assist with mass mailings and labeling.
• Perform regular and special messenger runs; answer phones and direct calls or take messages.
• Serve as warehouse receiver, inspecting incoming shipments for accuracy and quality.
• Operate standard office and warehouse equipment, including hand trucks, flatbeds, pallet jacks, and copy machines.
• Perform data entry and basic data analysis from multiple sources.
• Assist with minor repairs of office furniture, fixtures, and non-electric equipment.

Skills

Advanced Word Processing Software Profi

Organizational Skills

Time Management

Attention to Detail

Verbal and Written Communication

Typing Speed 40 WPM

Driver's License

Tools

Word processing software

Office Equipment

Hand Trucks

Flatbeds

Pallet Jacks

Copy Machines

Job description

Jobtailor in Miami, FL seeks an experienced administrative professional to support procurement, property management, office management and contract administration. You will handle filing, document preparation, mail distribution, and warehouse-related tasks while maintaining accuracy and compliance.

This role requires five years of relevant experience, a valid driver’s license, strong typing (40 wpm), and excellent verbal and written communication.