Operations Support Officer

Pvinsightinc; Plano (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive compensation package

Professional growth and development opportunities

Collaborative and dynamic work environment

Job summary

Pvinsightinc is looking for a proactive Operations Support Officer to enhance office operations, HR administration, and compliance activities. The role involves managing daily activities, supporting employee engagement, and coordinating vendor relationships.

Ideal candidates should have a bachelor's degree and 2-5 years of relevant experience. Key skills include strong organizational capabilities and proficiency in Microsoft Office. A competitive compensation package is offered, along with opportunities for professional growth in a dynamic work environment.

Qualifications

• 2–5 years of experience in Office Administration, HR Operations, Executive Support, or Operations Coordination roles.
• Working knowledge of HR practices, employee lifecycle processes, and office administration.
• Experience with vendor management, event coordination, and travel administration.
• Experience supporting immigration processes is preferred.
• Exposure to compliance documentation, audits, or regulatory environments is a plus.

Responsibilities

• Manage daily office operations, records, documentation, and administrative processes.
• Maintain employee records, attendance, benefits, and HR documentation.
• Coordinate calendars, meetings, travel arrangements, and expense documentation.
• Assist in planning and coordinating company events, training programs, and team-building activities.

Skills

Office Administration & Operations Management

HR Administration & Employee Support

Vendor & Facilities Management

Calendar & Travel Coordination

Immigration & Compliance Coordination

Documentation & Records Management

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Strong Communication & Organizational Skills

Strong multitasking and problem-solving abilities

Education

Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field

Job description

Role Summary

We are seeking a proactive and detail-oriented Operations Support Officer to support day-to-day office operations, HR administration, employee engagement, travel coordination, vendor management, immigration support, and compliance activities. This role plays a key part in ensuring operational efficiency while supporting employees and leadership across multiple business functions.

Key Responsibilities

Office Administration & Operations

• Manage daily office operations, records, documentation, and administrative processes.
• Coordinate office supplies, equipment procurement, facilities management, and vendor relationships.
• Serve as the primary point of contact for visitors, clients, and service providers.
• Support process improvements and ensure compliance with company policies and procedures.

HR Administration

• Maintain employee records, attendance, benefits, and HR documentation.
• Support employee onboarding, offboarding, payroll coordination, and HR operations.
• Assist with employee engagement initiatives and workplace programs.
• Ensure compliance with HR policies and employment regulations.

Executive Support & Travel Coordination

• Coordinate calendars, meetings, travel arrangements, and expense documentation.
• Prepare reports, presentations, and business correspondence for leadership teams.

Event, Immigration & Compliance Support

• Assist in planning and coordinating company events, training programs, and team-building activities.
• Coordinate with immigration attorneys regarding visa processing, renewals, and compliance tracking.
• Support engineering and operations teams with regulatory filings, certifications, audits, and compliance documentation.

Required Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Accounting, or a related field.
• 2–5 years of experience in Office Administration, HR Operations, Executive Support, or Operations Coordination roles.
• Working knowledge of HR practices, employee lifecycle processes, and office administration.
• Experience with vendor management, event coordination, and travel administration.
• Experience supporting immigration processes is preferred.
• Exposure to compliance documentation, audits, or regulatory environments is a plus.

Skills & Competencies

• Office Administration & Operations Management
• HR Administration & Employee Support
• Vendor & Facilities Management
• Calendar & Travel Coordination
• Immigration & Compliance Coordination
• Documentation & Records Management
• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong Communication & Organizational Skills
• Ability to manage confidential information with professionalism and discretion
• Strong multitasking and problem-solving abilities

Work Model

Candidates must reside within the Dallas-Fort Worth (DFW) area and be available to work in-office approximately 3 days per week, with additional office attendance during company events, client visits, or business needs as required.

What We Offer

• Competitive compensation package
• Professional growth and development opportunities
• Collaborative and dynamic work environment
• Exposure to HR, operations, compliance, and executive support functions
• Opportunity to contribute across multiple departments and business initiatives