Administrative Operations Specialist

Kaizen Lab Inc.; Odessa (TX); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive pay

Comprehensive benefits package

Paid time off and company holidays

401(k) with company match

Career development and growth-opportun

Job summary

Kaizen Lab Inc. is seeking an Administrative Operations Specialist to support daily business operations across multiple departments. You will handle administrative tasks, optimize workflows, and maintain accurate records, reports, and documentation.

You will also serve as a liaison with employees, customers, and vendors while ensuring timely communications. The role requires strong organization, detail orientation, and the ability to work independently in a fast-paced environment.

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• 2+ years of administrative, operations, customer service, or office support experience.
• Strong organizational and time management skills with excellent attention to detail.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficient with Microsoft Office (Outlook, Word, Excel, and Teams).
• Experience with ERP, CRM, or HRIS systems is a plus.
• Self-motivated, dependable, and able to work independently and collaboratively.

Responsibilities

• Provide administrative support to assigned departments and leadership.
• Coordinate daily operational activities and ensure timely completion of tasks.
• Prepare, process, and maintain accurate records, reports, and documentation.
• Serve as a point of contact for internal employees, customers, and vendors.
• Manage emails, phone calls, scheduling, and other administrative communications.
• Maintain data accuracy across company systems and databases.
• Assist with order processing, purchasing, invoicing, or service coordination as needed.
• Monitor workflows, identify process improvements, and help implement more efficient practices.
• Support cross-functional projects and company initiatives.
• Perform other administrative and operational duties as assigned.

Skills

Strong organizational skills

Excellent written and verbal komunik?

Education

High school diploma or equivalent

Associate's or bachelor's degree preferred

Tools

Microsoft Office (Outlook, Word, Excel, Teams)

ERP/CRM/HRIS systems experience

Job description

Join Our Team!

We are seeking a detail-oriented and organized AdministrativeOperations Specialist to support daily business operations and help keep our teams running efficiently. This role provides administrative, operational,and customer support across multiple departments while ensuring accuracy,responsiveness, and a high level of service.

If you enjoy variety, solving problems, and working in a fast-paced environment, we'd love to hear from you.

KeyResponsibilities

• Provide administrative support to assigned departments and leadership.


• Coordinate daily operational activities and ensure timely completion of tasks.


• Prepare, process, and maintain accurate records, reports, and documentation.


• Serve as a point of contact for internal employees, customers, and vendors.


• Manage emails, phone calls, scheduling, and other administrative communications.


• Maintain data accuracy across company systems and databases.


• Assist with order processing, purchasing, invoicing, or service coordination as needed.


• Monitor workflows, identify process improvements, and help implement more efficient practices.


• Support cross-functional projects and company initiatives.


• Perform other administrative and operational duties as assigned.

Qualifications

• High school diploma or equivalent required; associate's orbachelor's degree preferred.


• 2+ years of administrative, operations, customer service, or office support experience.


• Strong organizational and time management skills with excellent attention to detail.


• Ability to prioritize multiple tasks in a fast-paced environment.


• Excellent written and verbal communication skills.


• Proficient with Microsoft Office (Outlook, Word, Excel, and Teams).


• Experience with ERP, CRM, or HRIS systems is a plus.


• Self-motivated, dependable, and able to work independentl y and collaboratively.

PreferredSkills

• Strong problem-solving and critical-thinking abilities.


• Customer-focused mindset with a professional demeanor.


• Ability to adapt to changing priorities and business needs.


• Experience supporting multiple departments or business functions.

WhatWe Offer

• Competitive pay


• Comprehensive benefits package


• Paid time off and company holidays


• 401(k) with company match


• Career development and growth opportunities


• Collaborative and team-oriented work environment