Operations Specialist — Office Ops & Admin Support

ALS Therapy Development Institute; West Palm Beach (FL); On-site; USD 37,000 - 43,000; Full time

Job summary

The Easterseals Florida Treasure Coast Early Steps program is seeking an organized Operations Specialist to keep our office running smoothly while supporting high-quality early intervention services.

You’ll coordinate facility maintenance, manage supplies and equipment, assist with purchasing and basic accounting, and provide administrative support to managers and staff in a fast-paced, team-oriented environment. Associate degree and 6–12 months of related experience preferred; bilingual a plus.

Qualifications

• Associate degree or equivalent education/experience required.
• 6–12 months in administrative/office operations, facilities or related experience preferred.
• Bilingual skills a plus.
• Strong organizational and communication skills; ability to handle multiple tasks.

Responsibilities

• Coordinate facility maintenance, repairs, and office improvement projects.
• Obtain vendor quotes and support purchasing activities in accordance with organizational policies.
• Manage office equipment maintenance, inventory, and service needs.
• Provide administrative and operational support to managers and staff.
• Assist with purchase orders, petty cash, and other basic accounting functions.
• Maintain office supply inventory and coordinate ordering and replenishment.
• Track operational projects and maintain accurate records and documentation.
• Collaborate with the accounting team and other departments.
• Support reception, mail distribution, and general office operations.

Skills

Organizational skills

Communication skills

Customer service

Problem-solving abilities

Independence & teamwork

Bilingual a plus

Proficiency with MS Office

Education

Associate degree

Tools

Microsoft Office suite

Adobe

Database software

Internet

Job description

The Easterseals Florida Treasure Coast Early Steps program is seeking an organized Operations Specialist to keep our office running smoothly while supporting high-quality early intervention services.

You’ll coordinate facility maintenance, manage supplies and equipment, assist with purchasing and basic accounting, and provide administrative support to managers and staff in a fast-paced, team-oriented environment. Associate degree and 6–12 months of related experience preferred; bilingual a plus.