Operations Specialist: Smooth-Running Office Admin

Easterseals Florida, Inc; West Palm Beach (FL); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

Insurance and time off benefits

Job summary

Easterseals Florida Treasure Coast Early Steps program seeks an organized Operations Specialist to keep our office running smoothly. This role supports managers and staff, coordinates facility projects, and handles purchasing and basic accounting tasks.

Strong attention to detail and teamwork are essential. We offer full-time hours, a 37.5-hour week, and benefits including health insurance and paid time off.

Qualifications

• Associate degree or equivalent combination of education and experience.
• 0.5–1 year administrative/office operations or related experience preferred.
• bilingual skills a plus.
• Strong organizational and multitasking abilities.
• Professional phone etiquette and customer service mindset.
• Excellent attention to detail and accuracy.

Responsibilities

• Coordinate facility maintenance, repairs, and office improvement projects.
• Obtain vendor quotes and support purchasing activities per policies.
• Manage office equipment maintenance, inventory and service needs.
• Provide administrative and operational support to managers and staff.
• Assist with purchase orders, petty cash and basic accounting tasks.
• Maintain office supply inventory and coordinate ordering.
• Track operational projects and keep records up to date.
• Collaborate with accounting and other departments.
• Support reception, mail distribution and general operations.

Skills

Organizational skills

Phone etiquette

Attention to detail

Communication

Customer service

Problem solving

Teamwork

Driver qualifications

Education

Associate degree

Tools

Microsoft Office Suite

Internet

Adobe

Database software

Job description

Easterseals Florida Treasure Coast Early Steps program seeks an organized Operations Specialist to keep our office running smoothly. This role supports managers and staff, coordinates facility projects, and handles purchasing and basic accounting tasks.

Strong attention to detail and teamwork are essential. We offer full-time hours, a 37.5-hour week, and benefits including health insurance and paid time off.