Early Steps Operations Specialist

Easterseals Florida, Inc; West Palm Beach (FL); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

Insurance and time off benefits

Job summary

Easterseals Florida Treasure Coast Early Steps program seeks an organized Operations Specialist to keep our office running smoothly. This role supports managers and staff, coordinates facility projects, and handles purchasing and basic accounting tasks.

Strong attention to detail and teamwork are essential. We offer full-time hours, a 37.5-hour week, and benefits including health insurance and paid time off.

Qualifications

• Associate degree or equivalent combination of education and experience.
• 0.5–1 year administrative/office operations or related experience preferred.
• bilingual skills a plus.
• Strong organizational and multitasking abilities.
• Professional phone etiquette and customer service mindset.
• Excellent attention to detail and accuracy.

Responsibilities

• Coordinate facility maintenance, repairs, and office improvement projects.
• Obtain vendor quotes and support purchasing activities per policies.
• Manage office equipment maintenance, inventory and service needs.
• Provide administrative and operational support to managers and staff.
• Assist with purchase orders, petty cash and basic accounting tasks.
• Maintain office supply inventory and coordinate ordering.
• Track operational projects and keep records up to date.
• Collaborate with accounting and other departments.
• Support reception, mail distribution and general operations.

Skills

Organizational skills

Phone etiquette

Attention to detail

Communication

Customer service

Problem solving

Teamwork

Driver qualifications

Education

Associate degree

Tools

Microsoft Office Suite

Internet

Adobe

Database software

Job description

Pay rate will be between $18.80 and $22.00 per hour (and based on experience in that range)

Full-time position working 37.5 hours per week, Monday through Friday, 8:00 am to 4:00 pm

Full-time insurance and time off benefits

Keep Our Office Operations Running Smoothly

Are you an organized, proactive professional who enjoys keeping things running efficiently behind the scenes? Do you thrive in a role where your work helps make a difference behind the scenes? If so, we'd love to hear from you!

The Easterseals Florida Treasure Coast Early Steps program is dedicated to supporting infants and toddlers with developmental delays and disabilities, and their families. As our Operations Specialist, you'll play a key role in ensuring our office operates smoothly so our team can focus on delivering high-quality early intervention services throughout the community. This position is ideal for someone who is detail-oriented, resourceful, and enjoys a variety of responsibilities in a fast-paced environment.

What You'll Do

• Coordinate facility maintenance, repairs, and office improvement projects
• Obtain vendor quotes and support purchasing activities in accordance with organizational policies
• Manage office equipment maintenance, inventory, and service needs
• Provide administrative and operational support to managers and staff
• Assist with purchase orders, petty cash, and other basic accounting functions
• Maintain office supply inventory and coordinate ordering and replenishment
• Track operational projects and maintain accurate records and documentation
• Collaborate with the accounting team and other departments
• Support reception, mail distribution, and general office operations

What You'll Bring

• Associate degree from an accredited college or technical school, or an equivalent combination of education, training, and experience
• Six months to one year of administrative, office operations, facilities, accounting support, or related experience preferred
• Bilingual skills a plus
• Strong organizational skills with the ability to prioritize multiple tasks and responsibilities
• Professional and courteous phone etiquette
• Excellent attention to detail
• Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint), Internet, Adobe, and database software
• Strong communication, customer service, and problem-solving abilities
• Ability to work both independently and collaboratively within a team environment
• An energetic, resourceful and professional individual who will promote a positive, respectful and team-based environment
• Ability to meet our approved driver qualifications in order to drive your personal vehicle, as required, for program-related needs (minimum age of 21 and good driving history)

Why Join Easterseals Florida?

At Easterseals Florida, you'll be part of a mission-driven organization dedicated to creating meaningful opportunities and positive outcomes for individuals and families throughout our communities. Our team members play an important role in supporting programs and services that make a real difference every day.

If you're a dependable, organized professional who enjoys supporting office operations and helping teams succeed, we encourage you to apply today!

Easterseals Florida has been rated a Great Place to Work (2020 - 2025) by our employees! We provide services daily that are leading the way to 100% equity, inclusion and access for people living with disabilities, families and communities. Working at Easterseals is more than just a job - it's an opportunity to be part of something bigger! If you want to translate your talent, your passion, and your commitment to help people with disabilities, families and the community, you might be exactly what we are looking for.

Easterseals Florida is a Drug Free Workplace (DFWP).

Easterseals Florida is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.

Easterseals Florida is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact our HR department at [phone], [e-mail], 2010 Crosby Way, Winter Park, FL 32792.

Under the directive of Florida House Bill 531, our organization utilizes the Care Provider Background Screening Clearinghouse. More information regarding the background screening requirements for this position can be found on the Florida HealthSource Background Screening website or at this specific link: https://info.flclearinghouse.com.

Salary: $18.80 - $22.00 per hour