Operations Specialist: Customer Experience & Paperwork

CarMax Business Services; Katy (TX); Hybrid; USD 21,000 - 32,000; Full time

Benefits offered by this job

Sick leave

Vacation time

Holiday pay

Job summary

CarMax is seeking a Business Operations Associate in Katy, TX to support store operations, processing sales, auctions, and appraisals with strong customer service and data accuracy. You will handle cash management, audit important paperwork, and communicate clearly with customers and teammates in a fast-paced, team-focused environment.

The role requires ability to lift up to 20 lbs, excellent organizational skills, and flexibility for varied hours, including nights and weekends.

Qualifications

• Ability to read, interpret, and record data accurately for compliance and reporting.
• Strong organizational and multitasking skills in a deadline-driven environment.
• Proficiency in Microsoft Office and data entry systems with intermediate PC skills.
• Effective verbal and written communication skills for customer and team interactions.
• Ability to lift up to 20 lbs and work on your feet for extended periods.
• Commitment to confidentiality, integrity, and adherence to CarMax policies.
• Flexibility to work varied schedules, including nights, weekends, and holidays.

Responsibilities

• Deliver outstanding customer service by greeting customers, answering questions, and guiding them through paperwork processes.
• Process and audit paperwork for retail and wholesale sales, including deal jackets, finance contracts, and DMV documentation.
• Manage auction and appraisal transactions, ensuring accurate titles, payoffs, and proper documentation for funding.
• Handle cash management tasks, including receiving payments, preparing deposits, and maintaining security protocols.
• Train and mentor new associates and support store operations by assisting multiple departments and balancing overflow traffic.
• Perform clerical duties such as filing, data entry, and reconciliation of missing information while maintaining accuracy.
• Follow CarMax Environmental, Health and Safety (EH&S) requirements and maintain a clean and orderly work area.

Skills

Data entry

Microsoft Office

Communication

Organizational skills

Cash handling

Attention to detail

Mobility to lift 20 lbs

Team orientation

Tools

Microsoft Office

Job description

CarMax is seeking a Business Operations Associate in Katy, TX to support store operations, processing sales, auctions, and appraisals with strong customer service and data accuracy. You will handle cash management, audit important paperwork, and communicate clearly with customers and teammates in a fast-paced, team-focused environment.

The role requires ability to lift up to 20 lbs, excellent organizational skills, and flexibility for varied hours, including nights and weekends.