Operations Specialist

Ektello; Mountain View (CA); On-site; USD 54,000 - 58,000; Full time

Benefits offered by this job

Benefits

Job summary

Ektello is seeking an Operations Specialist for a 9-month assignment in Mountain View, CA. The role emphasizes vendor relations, tools and systems management, and coordinating multiple projects to ensure timely procurement, budget adherence, and milestone achievement.

You will collaborate with HR, Finance, IT and Legal to streamline processes, improve internal communications, and address gaps for better transparency. There is a high chance for extension or permanent placement.

Qualifications

• 3+ years of experience in project management, operations, or similar role with a focus on cross-functional collaboration.
• Ability to manage multiple projects simultaneously in a fast-paced environment.
• Strong organizational and time-management skills.
• Exceptional communication and interpersonal skills.
• Experience with financial tracking and budget management.
• Ability to handle uncertainty and move quickly while delivering high-quality results.
• Self-starter with the ability to work independently and as part of a team.

Responsibilities

• Vendor Relations: Act as the main point of contact with vendors to facilitate onboarding, monitor proper invoicing and payments, maintain strong relationships and resolve issues related to internal approvals to ensure timely procurement.
• Tools and Systems Management: Oversee the management and integration of tools, ensuring efficient use and centralization across teams.
• Project Coordination: Manage and track the progress of multiple projects, ensuring deadlines, deliverables, and milestones are met.
• Financial Oversight: Manage and track financial approvals, budgets, and expenses related to various projects and vendor/partner relationships.
• Internal Communications: Develop and implement strategies to improve internal communications across teams and address gaps to improve transparency.
• Cross-Functional Collaboration: Work with HR, Finance, IT, Legal to streamline processes and ensure alignment across projects.
• Process Optimization: Continuously evaluate and improve operational workflows to reduce bottlenecks.

Skills

Cross-functional collaboration

Multi-project management

Organizational skills

Communication skills

Budget management

Independent work

Strategic thinking

Tools

Microsoft Office/SharePoint

Airtable

Project management tools

Job description

Title: Operations Specialist Client: Global leader in Technology/ Electronics Duration: 9 months with HIGH chance for extension or become permanent Work Location: Mountain View, CA 94043 Schedule: M-F (Fully Onsite) Pay rate: $39-42.30/hr w2 + Benefits

Key Responsibilities

• Vendor Relations: Act as the main point of contact with vendors to facilitate onboarding, monitor proper invoicing and payments, maintain strong relationships with vendors, and resolve any issues related to internal approval processes to ensure timely procurement.


• Tools and Systems Management: Oversee the management and integration of tools, ensuring efficient use and centralization across teams.


• Project Coordination: Manage and track the progress of multiple projects simultaneously, ensuring deadlines, deliverables, and milestone are met.


• Financial Oversight: Manage and track financial approvals, budgets, and expenses related to various projects and vendor/partner relationships.


• Internal Communications: Develop and implement strategies to improve internal communications across teams. Monitor and analyze internal communication effectiveness by gathering feedback from employees and act as liaison to address any gaps and improve transparency.


• Cross-Functional Collaboration: Work closely with different teams (e.g., HR, Finance, IT, Legal) to streamline processes and ensure alignment across projects.


• Process Optimization: Continuously evaluate and improve operational workflows to enhance efficiency and reduce bottlenecks. Leverage attention to detail to address complex and ambiguous problems.

Minimum Qualifications

• 3+ years of experience in project management, operations, or similar role with a focus on cross-functional collaboration.


• Ability to manage multiple projects simultaneously in a fast-paced environment.


• Strong organizational and time-management skills.


• Exceptional communication and interpersonal skills.


• Experience with financial tracking and budget management.


• Ability to handle uncertainty and the capacity to move quickly and be flexible while delivering high-quality results.


• Self-starter with the ability to work independently and as part of a team.


• A strategic thinker and excellent at tactical execution.

Nice to have

• Experience in all Microsoft office, including Sharepoint, and Airtable.


• Experience with project management tools is ideal and an interest to learn other tools is encouraged.

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