Operations Specialist

Setna iO, LLC; Lincolnshire (IL); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Setna iO, LLC is seeking an organized Office Assistant to oversee daily operations and provide strong support to staff and clients. The role emphasizes leadership, attention to detail, and proactive office management in a busy environment.

The candidate will manage calendars, assist HR onboarding, organize internal events, and liaise with Corporate Headquarters to support social media and team activities, while assisting with payroll/timecard approvals for a large staff.

Qualifications

• Proven experience in an office administration role or similar.
• Strong communication skills.
• Experience with employee relations and onboarding.
• Proficient with Excel.

Responsibilities

• Manage day-to-day office operations, ensuring efficiency and effectiveness in all processes.
• Schedule appointments and manage calendars.
• Assist with human resources functions such as onboarding and employee relations.
• Assist with organizing internal events and promote team morale.
• Communicate effectively with team members to foster a collaborative work environment.
• Implement office policies and procedures to enhance operational efficiency.
• Liaison between Setna iO, LLC and Corporate Headquarters to assist with social media and team events.
• Assist with Payroll and Timecard approval for 100+ employees

Skills

Office administration

Communication skills

Organizational skills

HR onboarding familiarity

Education

High school diploma or equivalent

Tools

Excel

Job description

Pay: From $45,000.00 per year

Job description:

Job Overview

We are seeking a highly organized and proactive Office Assistant to oversee daily operations and ensure the smooth functioning of our office environment. The ideal candidate will possess strong leadership skills and a keen eye for detail, enabling them to manage office tasks efficiently while providing exceptional support to staff and clients. This role is essential in maintaining a productive workplace and fostering a positive atmosphere.

Responsibilities

• Manage day-to-day office operations, ensuring efficiency and effectiveness in all processes.
• ??Schedule appointments and manage calendars
• Assist with human resources functions such as onboarding and employee relations.
• Assist with organizing internal events and promote team morale
• Communicate effectively with team members to foster a collaborative work environment.
• ??Implement office policies and procedures to enhance operational efficiency.
• Liaison between Setnix and Corporate Headquarters to assist with social media and team events.
• Assist with Payroll and Timecard approval for 100+ employees

Experience

• Proven experience in an office administration role or similar position.
• Strong communication skills
• Familiarity with Excel preferred
• Experience with employee relations and team building
• Exceptional organizational skills with the ability to manage multiple tasks simultaneously.

If you are a motivated individual looking to contribute to a dynamic team environment while enhancing your career in office management, we encourage you to apply.

Job Type: Full-time

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person