Operations Specialist - $37.50 - $45.67 per hour

7Seventy Recruiting; United States; On-site; USD 51,660 - 62,914; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

PTO and holidays

Opportunities for professional development

Inclusive workplace culture

Job summary

A prominent recruiting agency in the United States is looking for an Office Operations Specialist to streamline daily operations and enhance workflow for their executive search teams. Responsibilities include overseeing office activities, scheduling, and onboarding. This full-time role requires strong organizational skills and proficiency with Microsoft Office, Slack, and Zoom. Benefits include medical, dental, vision insurance, 401(k) with company match, and a collaborative, growth-oriented workplace culture.

Qualifications

• Experience in a similar administrative role is required.
• Ability to manage multiple priorities and tasks efficiently.
• Detail-oriented with a strong capability for problem-solving.

Responsibilities

• Oversee daily office operations including supplies and vendors.
• Coordinate meetings, interviews, and internal events.
• Maintain filing systems and shared operational records.
• Assist with onboarding and training logistics.

Skills

Experience as an Office Coordinator or similar

Strong skills in Microsoft Office

Excellent communication skills

Detail-oriented with problem-solving abilities

Tools

Slack

Zoom

Job description

Operations Specialist - $37.50 - $45.67 per hour

This range is provided by 7Seventy Recruiting. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$37.50/hr - $45.67/hr

Overview

We’re seeking a highly organized and proactive Office Operations Specialist to support daily operations and ensure smooth workflows across our executive search teams. You will coordinate office activities, manage scheduling, assist with onboarding, and help maintain efficient internal processes.

Main Responsibilities

• Oversee daily office operations, including supplies, vendors, and facilities
• Coordinate team meetings, interviews, and internal events
• Manage incoming communications and route inquiries quickly
• Maintain filing systems, databases, and shared operational records
• Assist with onboarding and training coordination
• Support expense tracking and reporting
• Facilitate collaboration with global teams, both virtual and in-person

Requirements

• Experience as an Office Coordinator, Administrator, or similar role
• Strong skills in Microsoft Office, Slack, Zoom, and collaboration tools
• Excellent communication and organizational skills
• Ability to manage multiple priorities effectively
• Detail-oriented with strong problem-solving abilities
• Ability to handle confidential information professionally
• Team-oriented but able to work independently

Benefits

• Medical, dental, and vision insurance
• 401(k) with company match
• PTO, holidays, and paid sick leaveOpportunities for professional development
• Inclusive, collaborative, and growth-focused culture

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative, Project Management, and Human Resources

Industries

Staffing and Recruiting, Human Resources Services, and Business Consulting and Services