Operations Services Specialist — Admin & Records

Unitil; Portland (ME); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health plan

Flexible work

Retirement plan

Educational assistance

Job summary

Unitil, a public utility serving Maine, Massachusetts and New Hampshire, seeks an Administrative/Office Support professional. The role focuses on accurate records, filings, and information handling related to Plant Assets of Operating Company.

You will work to deliver confidential, timely data in a professional manner. Candidate should have an Associate degree or equivalent experience, 2-3 years in a similar setting, and strong MS Office skills.

Qualifications

• Associates degree in Business, Accounting or equivalent work experience.
• 2-3 years of similar office/utility experience.
• Knowledge of Company Safety rules, Policies and Tariff for Electric/Gas.
• Project a positive and professional approach in all areas of responsibilities.
• Demonstrated reliability and flexibility.
• Excellent written and verbal communication skills.
• Knowledge of personal computers and software including Microsoft Office and other business applications.

Responsibilities

• Provide exceptional service to local operating company while meeting the needs of internal and external customers of Unitil.
• Maintain internal records, work orders, reports and general correspondence applicable to Gas/Electric Assets.
• Update information into systems such as TED, Complance Data Base, UPS, Transportation, Materials and Supplies.
• Perform administrative activities to ensure timely and accurate delivery of services and information.
• Assist with state and regulatory filings.
• Maintain office equipment, ordering of supplies and catering.
• Identify and improve work practices to maximize efficiencies.
• Complete special assignments to enhance service quality.
• Ensure departmental controls and risk management are maintained.

Skills

Reliability

Organizational skills

Written & verbal comms

Education

Associates degree in Business/Accounting

Tools

Microsoft Office (Outlook/Word/Excel/SharePoint/PowerPoint)

Job description

Unitil, a public utility serving Maine, Massachusetts and New Hampshire, seeks an Administrative/Office Support professional. The role focuses on accurate records, filings, and information handling related to Plant Assets of Operating Company.

You will work to deliver confidential, timely data in a professional manner. Candidate should have an Associate degree or equivalent experience, 2-3 years in a similar setting, and strong MS Office skills.