Operations Secretary Specialist Coordinated Admin Impact

Florida; Gainesville (FL); On-site; USD 49,594,000 - 57,859,000; Full time

Benefits offered by this job

Health, dental, vision insurance

Retirement plan

Job summary

The Agency for Persons with Disabilities is seeking a Secretary Specialist (OPS) to support Regional Program operations and Behavioral Services coordination. Works under supervision to ensure timely administrative and clerical tasks and eligibility processes are completed in accordance with state rules.

This non-telework position requires reporting to an APD office and assisting with travel reimbursements, eligibility determinations, and hiring activities as part of a collaborative team serving

Qualifications

• High School Diploma or its equivalent is required.

Responsibilities

• Performs General Clerical Duties including responding to calls, handling correspondence, ordering supplies, scheduling meetings and maintaining calendars.
• Prepares Travel Reimbursements for Behavioral Services/MCM/QSI/Forensic Staff and submits for processing.
• Tracks assignments related to Crisis MW Enrollment and Significant Additional Needs funding requests using a tracker and iConnect system.
• Coordinates meetings by managing calendars, sending invites and preparing materials.
• Completes eligibility determinations by entering documents into iConnect and printing/mailing notices of eligibility.
• Supports hiring activities, including scheduling interviews and organizing hiring paperwork.
• Performs other related duties as assigned.

Skills

Plan & Organize

Coordinate Work

Effective Communication

Relationship Building

Work Independently

Education

High School Diploma or equivalent

Job description

The Agency for Persons with Disabilities is seeking a Secretary Specialist (OPS) to support Regional Program operations and Behavioral Services coordination. Works under supervision to ensure timely administrative and clerical tasks and eligibility processes are completed in accordance with state rules.

This non-telework position requires reporting to an APD office and assisting with travel reimbursements, eligibility determinations, and hiring activities as part of a collaborative team serving