Operations & Sales Support Coordinator

Ground Up Coffee & Tea; New York (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive benefits and a balanced,  

Job summary

Ground Up Coffee & Tea, LLC is seeking an organized Office Administrative Coordinator in New York City to support daily office operations, sales coordination, product sample management, and compliance tasks. The role involves collaborating with multiple departments in a fully in-office environment.

The ideal candidate is detail-oriented, self-starting, and comfortable coordinating with Office Manager, Sales, and Compliance teams to ensure accurate records and timely follow-ups.

Qualifications

• Bachelor's Degree in Administration, communications, or a related field.
• 3–7 years of administration, sales, and/or compliance experience.
• Experience with CRM systems, ideally NetSuite; sales analytics tools and inventory management, such as Pipedrive.
• Microsoft Office experience is a must (Excel, Word, PowerPoint, Outlook).

Responsibilities

• Support day-to-day office administration and cross-functional coordination.
• Handle sales support, samples, and documentation tracking.
• Prepare cost workups and process customer quotes in NetSuite.
• Assist with sales reports, KPI tracking, and pipeline updates.
• Maintain documentation management and supplier compliance records.

Skills

Attention to detail

Multitasking

Numerical & analytical skills

Professionalism & integrity

Education

Bachelor's Degree in Admin/communications or related field

Tools

NetSuite

Pipedrive

Microsoft Office

Job description

Ground Up Coffee & Tea, LLC is seeking an organized Office Administrative Coordinator in New York City to support daily office operations, sales coordination, product sample management, and compliance tasks. The role involves collaborating with multiple departments in a fully in-office environment.

The ideal candidate is detail-oriented, self-starting, and comfortable coordinating with Office Manager, Sales, and Compliance teams to ensure accurate records and timely follow-ups.