Logistics Coordinator (Hybrid)

Ground Up Coffee & Tea; New York (NY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Ground Up Coffee & Tea, LLC (GUCT) in New York, NY, is seeking a proactive Logistics Coordinator to support end-to-end shipment coordination, production planning, and inventory management in a fast-paced, import/export environment.

You will collaborate with manufacturers, freight forwarders, 3PLs, and internal teams, maintain ERP records, and ensure timely fulfillment of orders while monitoring lead times and reporting on inventory health.

Qualifications

• Bachelor’s degree in business, logistics, or supply chain required.
• Fluent English with strong written and verbal skills.
• Strong numerical and analytical skills.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Experience with ERP systems is a plus.

Responsibilities

• Coordinate end-to-end shipment coordination and documentation.
• Manage production schedules and monitor inventory across locations.
• Reconcile monthly inventory audits and investigate discrepancies.
• Create and maintain ERP records (POs, SOs, receipts, fulfillments).
• Work with 3PLs and carriers to ensure on-time order fulfillment.

Skills

Fluent English

Numerical analysis

Microsoft Office

Communication platforms

Attention to detail

Multi-tasking

Education

Bachelor’s degree in business, logistics, supply chain, or related field

Tools

NetSuite/Oracle ERP

Job description

Ground Up Coffee & Tea has an exciting opportunity for a proactive, detail-oriented Logistics Coordinator to join a fast-growing, entrepreneurial company in the specialty beverage industry. As a New York-based importer, developer, and distributor of coffee and tea solutions, GUCT operates at the intersection of manufacturing, logistics, and consumer demand — where timing is everything and no two days are the same.

The Logistics Coordinator will support end-to-end shipment coordination, production and inventory management, and shipping and receiving documentation. This role is ideal for a proactive, detail-oriented professional who thrives in fast-paced environments and is energized by problem-solving and the unpredictability of international trade and logistics.

Key Responsibilities

Shipment Coordination

• Coordinate end-to-end logistics for international shipments, working closely with manufacturing partners, freight forwarders, ocean carriers, customs brokers, drayage providers, and destination facilities.
• Monitor inbound shipments across various transportation modes and maintain accurate, real-time shipment records in the ERP system.
• Proactively communicate shipment statuses, anticipated delivery timelines, and potential delays to internal stakeholders.
• Process, manage, and release customer orders from domestic 3PL warehouses and arrange FTL/LTL freight through the transportation management portal.
• Identify and elevate logistics issues such as delays, damages, accessorial charges, documentation discrepancies, or inventory shortfalls, providing relevant information and recommended next steps.
• Coordinate with internal and external partners to ensure shipments are executed accurately and according to established timelines.

Production & Inventory Management

• Coordinate production schedules with manufacturing partners based on forecasted demand and delivery timelines with respect to lead times.
• Monitor inventory levels across all locations and communicate replenishment needs based on lead times, usage trends, and upcoming requirements.
• Assist with forecasting, purchasing, and production planning activities to support targeted demand.
• Reconcile monthly inventory audits from 3PLs and investigate discrepancies in coordination with internal teams and warehouse partners.
• Review and manage shipping and receiving documentation, including bills of lading, ISF filings, packing lists, and other import documentation.
• Maintain a strong understanding of account-specific requirements, including special shipping instructions, labeling and packaging requirements, delivery appointments, documentation, routing guidelines, and other customer-specific procedures.
• Accurately create and maintain ERP transaction records, including purchase orders, sales orders, item receipts, fulfillments, and related inventory transactions.
• Coordinate with 3PLs and transportation providers to ensure customer orders are fulfilled accurately and on schedule.

Qualifications

Required

• Bachelor’s degree in business, logistics, supply chain, or a related field.
• Fluent in English, with strong written and verbal communication skills.
• Strong numerical and analytical skills.
• Microsoft Office experience is a must (Excel, Word, PowerPoint, Outlook)
• Proficient across all communication platforms (email, messaging, phone, and in person).
• Attention to detail is critical to this position.
• Ability to manage multiple priorities and be a team player in a fast-paced environment.

Preferred

• 1-3 years of corporate experience in a similar role.
• Familiarity with ERP systems (NetSuite/Oracle).
• Background in wholesale, manufacturing, or import/export distribution, with food/beverage experience preferred.
• Spanish or Portuguese language skills a plus.

Great Place to Work

• A fast-paced, entrepreneurial environment focused on innovation and quality.
• A culture of respect, learning, and accountability.
• The opportunity to work alongside experienced, highly skilled professionals.
• A collaborative environment where ideas are valued, and initiative is encouraged.
• Opportunities to grow, expand responsibility, and make a measurable impact.
• Competitive benefits and a balanced, flexible work environment.

Company: Ground Up Coffee & Tea, LLC (GUCT)

Location: New York, NY (Hybrid — 3 days/week in-office)