Operations & Sales Coordinator

Dairy Ingredients, Inc.; Davisburg (MI); Presencial; USD 42.000 - 68.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

401(k)

401(k) matching

Health insurance

Paid time off

Profit sharing

Descripción de la vacante

Dairy Ingredients, Inc. in Davisburg, MI is seeking an Operations & Sales Administrator to manage day-to-day business functions, including tracking sales, processing AR/AP, booking outbound logistics, and ordering office supplies.

The ideal candidate is organized, proactive, and capable of switching between bookkeeping and administrative support for upper management, with strong Microsoft Office skills. This role offers opportunities to contribute to sales workflows and logistics while

Formación

• 2-4 years of experience in administrative, office management, or sales support.
• Experience with basic AR/AP, invoicing, or bookkeeping; QuickBooks and ERP are a plus.
• Logistics knowledge for shipping, freight, or courier services.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Responsabilidades

• Manage sales transactions, process orders, and maintain updated customer accounts.
• Handle AR/AP duties, including generating customer invoices, processing vendor payments, and following up on overdue accounts.
• Perform routine bookkeeping tasks.
• Maintain digital and physical financial records with high accuracy.
• Book outbound logistics and coordinate shipments with freight carriers or 3PL providers.
• Track shipments and resolve delays or transit issues.
• Monitor and order office supplies, equipment, and kitchen stock.
• Oversee daily office operations to ensure an organized and efficient working environment.
• Provide administrative assistance to management, manage calendars, and schedule meetings.
• Act as a point of contact for external vendors, clients, and visitors.
• Draft professional correspondence, memos, and operational spreadsheets.
• Assist with special projects and other clerical duties as assigned.

Conocimientos

Administrative experience

Financial literacy

AR/AP

Logistics knowledge

MS Office

Attention to detail

Communication skills

Educación

High school diploma or GED

Associate's or Bachelor's degree preferred

Herramientas

QuickBooks

ERP system

Descripción del empleo

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Profit sharing

Job Summary

We are seeking a highly organized and versatile Operations & Sales Administrator to manage our day-to-day business functions. In this role, you will serve as the backbone of our office, handling everything from tracking sales and processing accounts payable/receivable (AR/AP) to booking outbound logistics and ordering office supplies. The ideal candidate is a proactive multitasker who can seamlessly pivot from financial bookkeeping to administrative support for upper management.

Key Responsibilities

Sales & Financial Administration

• Manage sales transactions, process orders, and maintain updated customer accounts.
• Handle AR/AP duties, including generating customer invoices, processing vendor payments, and following up on overdue accounts.
• Perform routine bookkeeping tasks
• Maintain digital and physical financial records with high accuracy.

Logistics & Office Operations

• Book outbound logistics and coordinate shipments with freight carriers or third-party logistics (3PL) providers.
• Track shipments and resolve any delivery delays or transit issues.
• Monitor and order office supplies, equipment, and kitchen stock to prevent operational downtime.
• Oversee daily office operations to ensure an organized and efficient working environment.

Management Support & General Admin

• Provide administrative assistance to management as needed, including scheduling meetings, managing calendars, etc.
• Act as a point of contact for external vendors, clients, and visitors.
• Draft professional correspondence, memos, and operational spreadsheets.
• Assist with special projects and other clerical duties as assigned.

Qualifications & Skills

• Experience: 2-4 years of experience in an administrative, office management, or sales support role.
• Financial Literacy: Proven experience handling basic AR/AP, invoicing, or bookkeeping (experience with QuickBooks and ERP system is a plus).
• Logistics Knowledge: Familiarity with arranging shipping, freight, or courier services.
• Tech Savvy: Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Soft Skills: Exceptional organizational skills, strong attention to detail, and a problem‑solving mindset. Brings an upbeat and professional attitude to daily client interactions.
• Education: High school diploma or GED required; an Associate's or Bachelor's degree in Business Administration or a related field is preferred.