Office & Sales Manager

Kloeckner Metals - Americas; Columbus (MS); On-site; USD 52,000 - 68,000; Full time

Job summary

Kloeckner Metals - Americas in Columbus, MS is seeking an experienced Office Manager to support daily production functions. You will lead Inside Sales, Scheduling, Shipping & Receiving, Purchasing, AP/AR, and HR-related tasks.

This role requires coordinating office systems, managing budgets, maintaining records, and acting as ERP SME to ensure efficient operations. A Bachelor's degree is preferred and 2+ years of experience is required.

Qualifications

• 2+ years of office management experience.
• Experience in a fast-paced environment.
• Bachelor's degree or equivalent preferred.

Responsibilities

• Lead inside sales team, including hiring and training of Inside Sales Rep's.
• Become site's ERP subject matter expert.
• Manage production scheduling and ensure schedule aligns with customer, production, and shipment needs.
• Manage shipping coordinators as well as receiving and shipping process and recordkeeping.
• Review operational reports and schedules to keep management informed.
• Analyze internal processes and recommends/implements procedural or policy improvements.
• Plan, administer, and controls budgets for contracts, equipment, and supplies.
• Plan and manage office systems, layout, equipment procurement, and supply inventory.
• Design and oversee filing and information management systems, including record retention, protection, retrieval, transfer, and disposal procedures.
• Oversee maintenance and repair of office machinery, equipment, and related electrical/mechanical systems.
• Manage office staff personnel activities, including recruiting, HR onboarding, Kronos payroll, and vacation/benefits administration.
• Coordinate activities of clerical staff, assigning and monitoring workload.
• Serve as the location's resource for HR-related matters - new hires, onboarding, benefits, and safety - partnering with Corporate HR and participating in site safety committees.

Skills

Inside Sales

Scheduling

Shipping

Receiving

Purchasing

AP/AR

HR

Education

Bachelor's degree or equivalent

Tools

ERP

Job description

Job Summary

Manage the office operations to support the company's day-to-day production functions. Manage Inside Sales, Scheduling, Shipping & Receiving, Purchasing, AP/AR, as well as some HR functions.

Essential Job Functions

Inside Sales, Shipping and Scheduling

• Manage inside sales team, including hiring and training of Inside Sales Rep's.
• Become sites ERP subject matter expert.
• Manage production scheduling and ensure schedule aligns with customer, production, and shipment needs
• Manage shipping coordinators as well as receiving and shipping process and recordkeeping

Operations & Reporting

• Review operational reports and schedules to keep management informed, identifying trends and flagging issues
• Analyze internal processes and recommends/implements procedural or policy improvements (e.g., supply management, records disposal)
• Plan, administer, and controls budgets for contracts, equipment, and supplies

Office & Records Management

• Plan and manage office systems, layout, equipment procurement, and supply inventory to maintain efficiency.
• Design and oversee filing and information management systems, including record retention, protection, retrieval, transfer, and disposal procedures.
• Oversee maintenance and repair of office machinery, equipment, and related electrical/mechanical systems.

HR Liaison Duties

• Manage office staff personnel activities, including, recruiting, HR onboarding, Kronos payroll, and vacation/benefits administration
• Coordinate activities of clerical staff, assigning and monitoring workload
• Serve as the location's resource for HR-related matters - new hires, onboarding, benefits, and safety - partnering with Corporate HR and participating in site safety committees

Minimum Requirements

• 2+ years of office management experience
• Experience in a fast-paced environment
• Bachelor's degree or equivalent preferred