Operations & Sales Coordinator

Dairy Ingredients, Inc.; Davisburg (MI); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health insurance

Paid time off

Profit sharing

Job summary

Dairy Ingredients, Inc. is seeking an organized Operations & Sales Administrator to manage day-to-day business functions, handling sales orders, AR/AP, invoicing, and financial records.

You will also book outbound logistics, track shipments, order office supplies, and support management with clerical tasks. 2–4 years of experience and proficiency in Microsoft Office are preferred.

Qualifications

• Experience: 2–4 years in administrative, office management, or sales support role.
• Financial literacy: AR/AP, invoicing, or bookkeeping experience (QuickBooks/ERP a plus).
• Logistics knowledge: familiarity with arranging shipping, freight, or courier services.
• Tech Savvy: Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Soft skills: strong organization, attention to detail, and professional client interaction.

Responsibilities

• Sales & Financial Administration: Manage sales transactions, process orders, maintain customer accounts, handle AR/AP duties, generate invoices, and maintain financial records.
• Logistics & Office Operations: Book outbound logistics, coordinate shipments with carriers/3PL, track shipments, order office supplies, and oversee daily office operations.
• Management Support & Admin: Provide administrative support to management, schedule meetings, manage calendars, and draft professional correspondence.

Skills

Sales support

Organizational skills

Microsoft Office

Attention to detail

Problem-solving

Education

High school diploma or GED

Associate's or Bachelor's degree preferred

Tools

QuickBooks

ERP system

Job description

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Profit sharing

Job Summary

We are seeking a highly organized and versatile Operations & Sales Administrator to manage our day-to-day business functions. In this role, you will serve as the backbone of our office, handling everything from tracking sales and processing accounts payable/receivable (AR/AP) to booking outbound logistics and ordering office supplies. The ideal candidate is a proactive multitasker who can seamlessly pivot from financial bookkeeping to administrative support for upper management.

Key Responsibilities

Sales & Financial Administration

• Manage sales transactions, process orders, and maintain updated customer accounts.
• Handle AR/AP duties, including generating customer invoices, processing vendor payments, and following up on overdue accounts.
• Perform routine bookkeeping tasks
• Maintain digital and physical financial records with high accuracy.

Logistics & Office Operations

• Book outbound logistics and coordinate shipments with freight carriers or third-party logistics (3PL) providers.
• Track shipments and resolve any delivery delays or transit issues.
• Monitor and order office supplies, equipment, and kitchen stock to prevent operational downtime.
• Oversee daily office operations to ensure an organized and efficient working environment.

Management Support & General Admin

• Provide administrative assistance to management as needed, including scheduling meetings, managing calendars, etc.
• Act as a point of contact for external vendors, clients, and visitors.
• Draft professional correspondence, memos, and operational spreadsheets.
• Assist with special projects and other clerical duties as assigned.

Qualifications & Skills

• Experience: 2-4 years of experience in an administrative, office management, or sales support role.
• Financial Literacy: Proven experience handling basic AR/AP, invoicing, or bookkeeping (experience with QuickBooks and ERP system is a plus).
• Logistics Knowledge: Familiarity with arranging shipping, freight, or courier services.
• Tech Savvy: Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Soft Skills: Exceptional organizational skills, strong attention to detail, and a problem‑solving mindset. Brings an upbeat and professional attitude to daily client interactions.
• Education: High school diploma or GED required; an Associate's or Bachelor's degree in Business Administration or a related field is preferred.