Operations & Reporting Specialist

ACCO Engineered Systems; Pleasanton (CA); On-site; USD 36,000 - 40,000; Full time

Job summary

ACCO Engineered Systems is seeking an organized administrative professional to support the Systems Operations team with payroll entry, daily reports, and warranty documentation. This role involves processing timesheets, collecting start-up data, and maintaining accurate records across multiple systems.

The successful candidate will excel at multitasking, have strong Excel/Word and Google Apps skills, and work well under pressure.

Qualifications

• Data entry experience; type at least 50 wpm with few errors.
• High school diploma or equivalent.
• Background in contracting or construction preferred.
• Experience in customer service and/or dispatch preferred.
• Strong organizational and time management skills.
• Excellent written and oral communication.

Responsibilities

• Manage payroll entry by reviewing corrections and tracking expenses.
• Collect daily reports from start-up techs by job number.
• Review and submit timesheets via Rhumbix and file corrections.
• Document warranty service calls in 360/IFS and note Start-Up/balance/warranty.
• Generate, review and file Start-Up, Air Balance reports and warranty letters.
• Distribute Start-Up and Air Balance reports to Project Managers.
• Perform additional tasks as assigned by Lead Admin and Regional Manager.

Skills

Data entry

Microsoft Excel

Time management

Communication skills

Google Applications

Multitasking

Team player

Education

High School diploma

50 WPM typing

Tools

Rhumbix

360/IFS

Bluebeam

Smartsheet

Box

Gmail

Job description

ACCO Engineered Systems is seeking an organized administrative professional to support the Systems Operations team with payroll entry, daily reports, and warranty documentation. This role involves processing timesheets, collecting start-up data, and maintaining accurate records across multiple systems.

The successful candidate will excel at multitasking, have strong Excel/Word and Google Apps skills, and work well under pressure.