Operations & Records Coordinator

FFF_Enterprises; Newark (NJ); On-site; USD 42,000 - 64,000; Full time

Job summary

Real Nursing Infusion Services is seeking an Administrative Office Coordinator in Newark, NJ to centralize front office operations, records, and supply management. The role supports nursing operations, field clinicians, vendors, and internal partners to ensure accurate documentation, regulatory readiness, and uninterrupted service delivery.

The coordinator will handle mail, deliveries, inventory, onboarding backup support, and cross-functional coordination, reporting to Nursing Operations.

Qualifications

• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal abilities.
• Proven ability to manage time and prioritize tasks.
• Problem-solving and proactive issue escalation.
• Ability to maintain accurate records and documentation.
• Accountability for completing tasks within established timelines.

Responsibilities

• Maintain front office operations and reception during business hours.
• Receive visitors, direct deliveries, answer calls, and route inquiries.
• Manage mail, shipping, and routine departmental shipments.
• Scan, organize, and maintain electronic and physical records.
• Administer document retention, forms, and reporting materials.
• Oversee clinical and medical supply inventory and fulfillment.
• Coordinate onboarding backup support and vendor interactions.
• Assist leadership with meetings, reporting, and project coordination.

Job description

Real Nursing Infusion Services is seeking an Administrative Office Coordinator in Newark, NJ to centralize front office operations, records, and supply management. The role supports nursing operations, field clinicians, vendors, and internal partners to ensure accurate documentation, regulatory readiness, and uninterrupted service delivery.

The coordinator will handle mail, deliveries, inventory, onboarding backup support, and cross-functional coordination, reporting to Nursing Operations.