Operations & Proposals Specialist

ADVANCED INFRASTRUCTURE DESIGN; Haines Corner (NJ); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

ADVANCED INFRASTRUCTURE DESIGN is hiring an Operations & Proposal Coordinator in Haines Corner, NJ. The role entails coordinating workflow with clients, supporting field operations, and managing proposals. Ideal candidates have experience in construction or utilities, are detail-oriented, and can manage multiple priorities. Benefits include 401(k) matching, dental and health insurance, paid time off, and vision insurance. Join us to ensure our operations run smoothly in a collaborative environment.

Qualifications

• Prior experience in construction, utilities, or similar operations is required.
• Talent, organization, and strong follow-through matter most.

Responsibilities

• Serve as the primary point of contact for clients, contractors, and government agencies.
• Respond to calls and emails promptly and professionally.
• Gather job requirements and clarify expectations.
• Prepare proposals, pricing sheets, and submission packages.
• Create job folders and maintain accurate documentation.

Skills

Strong written and verbal communication

Basic working knowledge of Excel, Word and emails

Highly organized with excellent attention to detail

Ability to manage multiple tasks and deadlines

Comfortable coordinating with field staff

Proficient with email and spreadsheets

Quick learner with industry terminology

Professional, reliable, and consistent

Strong follow-through and accountability

Job description

ADVANCED INFRASTRUCTURE DESIGN is hiring an Operations & Proposal Coordinator in Haines Corner, NJ. The role entails coordinating workflow with clients, supporting field operations, and managing proposals. Ideal candidates have experience in construction or utilities, are detail-oriented, and can manage multiple priorities. Benefits include 401(k) matching, dental and health insurance, paid time off, and vision insurance. Join us to ensure our operations run smoothly in a collaborative environment.