Proposal Specialist

HILGARTWILSON, LLC; New Jersey; On-site; USD 66,000 - 92,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Paid time off

Job summary

Colliers Engineering & Design is seeking a Proposal Specialist to lead high‑stakes proposals from our New Jersey offices. You will coordinate with technical teams, craft persuasive content, and ensure branding consistency across materials.

You’ll mentor teammates, drive win strategies, manage CRM/Unanet records, and partner with firm leadership to elevate our market presence while delivering client‑focussed communications.

Qualifications

• Bachelor’s degree or equivalent in Marketing, Communications, Journalism, or related field.
• 4+ years of progressive marketing experience in A/E/C or professional services.
• Proficiency with Adobe InDesign and MS Office; strong writing skills.

Responsibilities

• Lead development and execution of proposals, qualifications, SF330s, and presentations.
• Coordinate with technical teams to ensure accurate and persuasive content.
• Create and improve marketing materials: resumes, project sheets, case studies, qualifications, graphics, submissions.
• Write and edit project narratives, staff bios/resumes, and client-focused cover letters.
• Ensure branding consistency across materials and assist project teams with marketing insights.
• Drive process improvements to increase quality, efficiency and win rates.

Skills

Proposal development

Marketing communications

Editing/writing

CRM/Unanet

Education

Bachelor’s degree in Marketing/Communications/Journalism

Tools

Adobe InDesign

Microsoft Office

Job description

Overview

Colliers Engineering & Design is looking for a Proposal Specialist to join us and sit out of any of our New Jersey offices.

Are you a marketing professional ready to make a real impact? Colliers Engineering & Design is looking for an experienced Proposal Specialist to take the lead on high‑stakes proposals, drive business development initiatives, and act as a strategic partner across the organization.

In this role, you’ll own high‑value pursuits, mentor and inspire team members, and collaborate directly with firm leadership to win new projects and elevate our presence in the market. If you thrive in a fast‑paced, collaborative environment and want to play a key role in shaping the firm’s success, this is the opportunity for you!

Responsibilities

• Lead development and execution of proposals, qualifications, SF330s, and presentations for standard and high‑priority pursuits.
• Coordinate with technical teams to ensure accurate and persuasive proposal content.
• Lead creation and continuous improvement of marketing collateral and materials including resumes, project sheets, case studies, qualifications, pursuit graphics, and award submissions.
• Write and edit project narratives, staff bios/resumes, and cover letters tailored to client requirements and differentiated from competitors.
• Ensure consistency in branding across all materials.
• Serve as a strategic resource and asset to project teams, providing marketing expertise and guidance.
• Drive process improvements to enhance proposal quality, efficiency, and win rates.
• Conduct market intelligence research and competitive analysis to help inform go/no‑go decisions and win strategies as required.
• Manage and update opportunity tracking in CRM/Unanet and maintain marketing databases as required.

Qualifications

• Associate’s or Bachelor's degree in Marketing, Communications, Journalism, or related field; equivalent experience considered.
• 4+ years of progressive marketing experience in the A/E/C or professional services industry.
• Experience with Adobe InDesign preferred.
• Excellent knowledge of Microsoft Office Suite.
• Exceptional writing, editing, and communication skills with ability to translate complex technical concepts into client‑focused narratives.
• Demonstrated expertise as a solid contributor with ability to manage multiple projects simultaneously.
• Experience with CRM/database platforms (Unanet or similar).
• Portfolio demonstrating successful proposals or marketing campaigns.
• Professional involvement in industry organizations (SMPS, AIA, ACEC, AGC, ULI); CPSM designation a plus.
• Strategic thinking and problem‑solving.
• Strong understanding of marketing and business development principles, proposal workflows, and compliance requirements.
• Continuous improvement mindset.
• Collaborative, proactive, and adaptable under shifting priorities.
• Proactive and resourceful approach.
• Strong organizational and time management skills.
• Excellent written communication and project management skills.
• Ability to read, write, and understand English for purposes of comprehending written job‑related communications and verbal instructions and interactions.

Compensation: $66,000 to $92,000 per year (depending on qualifications)

What We Offer

At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short‑ and long‑term disability insurance; life insurance; a company‑matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in‑house resource for hundreds of educational and self‑enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities.

Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success!