Operations & Projects Lead for Infrastructure Programs

Dabri, Inc.; San Francisco, Northern (CA, KY); Hybrid; USD 50,000 - 80,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k)

Paid time off

Paid holidays

Professional development

Public infrastructure projects

Job summary

Dabri, Inc. in San Francisco seeks a hands-on, organized Office & Business Operations Manager to support day-to-day operations, including office administration, accounting, HR and recruiting, and business development.

This multifunctional role mainly works from the SF office with occasional travel to Oakland, San Jose, Los Angeles and other CA locations. The ideal candidate is a team player willing to help wherever needed, capable of data entry, document prep, filing, spreadsheet updates, and

Qualifications

• 5-7+ years of experience in office administration, business operations, accounting support, HR/recruiting, project administration, or a related field.
• Experience with a construction management, engineering, architecture, consulting, or professional services firm is highly desirable.
• Strong working knowledge of Microsoft Word, Excel, Outlook, and PowerPoint.
• QuickBooks or similar accounting software experience preferred.
• Experience with SharePoint, PDF/document management, or project management software is a plus.
• Strong organization, communication, time management, and follow-through skills.
• Ability to manage multiple priorities and meet deadlines with limited supervision.
• Strong attention to detail and ability to maintain accurate records.
• Willingness to perform both professional and routine administrative tasks when needed.
• Demonstrated ability to work as a team player and support coworkers across different functions.
• Public agency, construction, RFP/proposal, contract, or project controls experience is a plus.
• Ability to travel occasionally for meetings and business development activities.

Responsibilities

• Lead project invoicing, billing, accounts payable/receivable, timesheets, and expense reports.
• Support QuickBooks and project billing entries.
• Track outstanding invoices and follow up as needed.
• Coordinate with project managers to collect billing information and supporting documentation.
• Maintain accurate financial and administrative records.
• Recruiting, job postings, resume screening, interview scheduling, and onboarding.
• Maintain employee records, HR documents, PTO records, and benefits information.
• Assist with employment documentation and routine HR administration.
• Maintain confidentiality of employee and company information.
• Monitor and organize RFPs, RFQs, and business opportunities.
• Assist with proposals, SOQs, resumes, forms, and submission requirements.
• Prepare proposal checklists and track deadlines and required deliverables.
• Coordinate with management, project managers, and consultants to obtain information.
• Maintain company resumes, project descriptions, certifications, qualifications, and marketing materials.
• Assist with pre-proposal meetings and other business development activities.
• Occasional travel to client offices, meetings, and pre-proposal meetings throughout California may be required.
• Provide administrative and technical support to project managers and company leadership.
• Prepare and update Excel spreadsheets, reports, trackers, schedules, and project documents.
• Assist with document control and electronic project/company files.
• Support cost tracking, reporting, proposal documentation, and project administration.
• Work with Microsoft Office, SharePoint, PDF/document management systems, and project management software.
• Learn and support construction and project management systems as needed.
• Support the day-to-day operation of the San Francisco office.
• Coordinate administrative needs for Oakland, San Jose, Los Angeles, and other project locations.
• Assist with office supplies, vendors, facilities, equipment, and administrative services.
• Maintain organized company records and administrative procedures.
• Follow up with employees and project staff for required information, timesheets, documents, and other deliverables.
• Work collaboratively with all company teams and provide support wherever needed.
• Be willing to perform routine administrative work, including data entry, filing, scanning, copying, document preparation, spreadsheet updates, and records maintenance.
• Provide backup support to accounting, HR, business development, project management, and other functions.
• Take on additional assignments and time-sensitive tasks as directed by management.
• Maintain a positive, cooperative, and professional attitude.
• Take ownership of assignments and follow through to completion.
• Understand that responsibilities may change based on company and project needs.

Skills

Teamwork

Organization

Communication

Time management

Attention to detail

Multitasking

Tools

QuickBooks

SharePoint

PDF management

Project management software

Job description

Dabri, Inc. in San Francisco seeks a hands-on, organized Office & Business Operations Manager to support day-to-day operations, including office administration, accounting, HR and recruiting, and business development.

This multifunctional role mainly works from the SF office with occasional travel to Oakland, San Jose, Los Angeles and other CA locations. The ideal candidate is a team player willing to help wherever needed, capable of data entry, document prep, filing, spreadsheet updates, and