SF Office & Business Operations Lead

Dabri, Inc.; San Francisco (CA); On-site; USD 50,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

401(k) retirement plan

Paid time off

Paid holidays

Professional development and growth-op

Job summary

Dabri, Inc. in San Francisco is seeking a hands-on Office & Business Operations Manager to support the day-to-day operations of the company and its project teams.

This multifunctional role covers office administration, accounting and billing, HR and recruiting, business development, and project administration. The position primarily works from Dabri’s San Francisco office with support for Oakland, San Jose, LA, and other California locations.

Qualifications

• 5–7+ years of experience in office administration, business operations, accounting support, HR/recruiting, or a related field.
• Experience with a construction management, engineering, architecture, consulting, or professional services firm is highly desirable.
• Strong working knowledge of Microsoft Word, Excel, Outlook, and PowerPoint.
• QuickBooks or similar accounting software experience preferred.
• Ability to travel occasionally for meetings and business development activities.

Responsibilities

• Lead project invoicing, billing, accounts payable/receivable, timesheets, and expense reports
• Support QuickBooks and project billing entries
• Coordinate with project managers to collect billing information and supporting documentation
• Recruiting, job postings, resume screening, interview scheduling, and onboarding
• Maintain employee records, HR documents, PTO records, and benefits information
• Assist with employment documentation and routine HR administration
• Maintain confidentiality of employee and company information
• Monitor and organize RFPs, RFQs, and business opportunities
• Assist with proposals, SOQs, resumes, forms, and submission requirements
• Prepare proposal checklists and track deadlines and required deliverables
• Coordinate with management, project managers, and consultants to obtain information
• Maintain company resumes, project descriptions, certifications, qualifications, and marketing materials
• Assist with pre-proposal meetings and other business development activities
• Occasional travel to client offices, meetings, and pre-proposal meetings throughout California may be required
• Provide administrative and technical support to project managers and company leadership
• Prepare and update Excel spreadsheets, reports, trackers, schedules, and project documents
• Assist with document control and electronic project/company files
• Support cost tracking, reporting, proposal documentation, and project administration
• Work with Microsoft Office, SharePoint, PDF/document management systems, and project management software
• Learn and support construction and project management systems as needed
• Support the day-to-day operation of the San Francisco office
• Coordinate administrative needs for Oakland, San Jose, Los Angeles, and other project locations
• Assist with office supplies, vendors, facilities, equipment, and administrative services
• Maintain organized company records and administrative procedures
• Follow up with employees and project staff for required information, timesheets, documents, and other deliverables
• Work collaboratively with all company teams and provide support wherever needed
• Be willing to perform routine administrative work, including data entry, filing, scanning, copying, document preparation, spreadsheet updates, and records maintenance
• Provide backup support to accounting, HR, business development, project management, and other functions
• Take on additional assignments and time-sensitive tasks as directed by management
• Maintain a positive, cooperative, and professional attitude
• Take ownership of assignments and follow through to completion
• Understand that responsibilities may change based on company and project needs
• Demonstrated ability to work as a team player and support coworkers across different functions.
• Willingness to perform both professional and routine administrative tasks when needed
• Public agency, construction, RFP/proposal, contract, or project controls experience is a plus
• Ability to travel occasionally for meetings and business development activities

Tools

QuickBooks

SharePoint

PDF/document management

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Project management software

Job description

Dabri, Inc. in San Francisco is seeking a hands-on Office & Business Operations Manager to support the day-to-day operations of the company and its project teams.

This multifunctional role covers office administration, accounting and billing, HR and recruiting, business development, and project administration. The position primarily works from Dabri’s San Francisco office with support for Oakland, San Jose, LA, and other California locations.