Operations & Projects Coordinator

LE0124 Gelfand, Rennert and Feldman, LLC; Los Angeles (CA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Annual bonus (possible)

Comprehensive benefits package

Job summary

GRF, Focus Partners Business Management in Century City, CA seeks an Operations Coordinator to assist the COO and Operations Manager with projects, reporting, and daily tasks. The role is full-time in-office with potential for hybrid after a 6-month probation period.

You will support client onboarding/offboarding, manage calendars, office space, charity tracking, intranet, and internal communications, while coordinating across departments and handling special projects.

Qualifications

• 2+ years of experience in an administrative role.
• Bachelor's Degree is required.
• Entertainment industry experience preferred.
• Intermediate knowledge of Microsoft Word, Excel, Outlook, Teams, Copilot, Planner, OneNote and PowerPoint.
• Able to work independently and with little supervision.
• Able to juggle multiple responsibilities, switching from one task to another with ease.
• Able to act in a confidential capacity - this position requires discretion.
• Excellent research skills.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills to create and maintain a trusting relationship with staff and clients.

Responsibilities

• Maintaining an excellent relationship with all company personnel, especially those in operations departments.
• Assisting in processing, tracking and maintenance of new client onboarding forms and engagement letters, as well as client offboarding forms and processes.
• Work closely with a paralegal to ensure accurate client service and timely delivery of yearly engagement letters.
• Processing and tracking internal finance department requests.
• Monitor facilities, remote work and other operations tickets and respond to them as needed.
• Prepare agendas, letters, notes, action items lists, e-mails, and other communications for COO and Operations Manager, including sitting in on meetings as needed.
• Assist in maintaining COO's calendar, including planning travel.
• Assist in maintaining and facilitating hoteling software Office Space and preparing Office Utilization reports.
• Maintain database for annual Charity Contributions and tracking donations against budgets.
• Maintain and facilitate the company's Intranet.
• Update and distribute forms as needed.
• Maintain the Policy & Procedure Bible, processing and communicating updates.
• Assist the Marketing Manager with research and other needs.
• Work with other operations departments to assist in their projects and organizational needs.
• Take on special projects as needed.
• Serve as a change ambassador for incoming personnel due to M&A work.
• Participate in morale committee events, including volunteering for set-up and social media photography.
• Many other projects and duties as assigned.

Job description

GRF, Focus Partners Business Management in Century City, CA seeks an Operations Coordinator to assist the COO and Operations Manager with projects, reporting, and daily tasks. The role is full-time in-office with potential for hybrid after a 6-month probation period.

You will support client onboarding/offboarding, manage calendars, office space, charity tracking, intranet, and internal communications, while coordinating across departments and handling special projects.