Executive Office & People Ops Coordinator

Gr0; Los Angeles (CA); On-site; USD 56,000 - 64,000; Full time

Benefits offered by this job

Health and Family Benefits

Wi-Fi Reimbursement

Unlimited PTO

Paid Holidays

Job summary

GR0, a Los Angeles-based digital marketing agency, seeks an Office Administrator to keep the executive team organized and productive in a fast-growing startup.

You will wear many hats—from office operations and travel coordination to events and onboarding. You’ll be the go-to host, manage mail and supplies, and support the People Team in projects like welcome boxes and equipment shipping.

Qualifications

• 1+ years of administrative and/or personal assistant experience, preferably supporting a high-level executive.
• Excellent relationship skills and the ability to effectively communicate with people at all levels of an organization, our landlord, vendors, and more.
• A highly resourceful, responsive, and adaptable attitude.
• Strong computer and internet skills with a love for Google Workspace.
• Solid organizational, project management, and problem-solving skills with impeccable multitasking abilities.

Responsibilities

• Support GR0’s team with various tasks, including anything from administrative work to office management to event coordination.
• Schedule personal appointments, run personal errands, and handle personal travel for our co-founder.
• Help watch for special occasions for people in the office to assist in employee experience and shout out pets, weddings, birthdays, and related events.
• Oversee general office operations, order and stock supplies, and ensure the office remains tidy.
• Be an amazing host by greeting visitors and employees with warmth and excitement.
• Assist GR0’s People Team in projects like creating welcome boxes or sending laptops to new employees.
• Act as the key office contact for all purposes: You know how to get the electronic gate to stay open, how to work that sticky lock, where all the extras are for anything, who delivers our mail, and what days the trash gets picked up.
• Coordinate company-wide programming such as our all-hands presentations.
• Coordinate scheduling and payment with weekly office cleaners.
• Manage all incoming and outgoing mail and packages.
• Manage birthday and anniversary calendars daily.
• Assist with random, fun special projects that may arise at any moment.
• Responsible for shipping office equipment to employees as needed, along with supporting the preboarding process for new hires. This includes preparing and sending GR0 swag boxes ahead of each new hire's start date.

Skills

Administrative support

Communication skills

Google Workspace

Organization & multitasking

Problem solving

Tools

Google Workspace

Job description

GR0, a Los Angeles-based digital marketing agency, seeks an Office Administrator to keep the executive team organized and productive in a fast-growing startup.

You will wear many hats—from office operations and travel coordination to events and onboarding. You’ll be the go-to host, manage mail and supplies, and support the People Team in projects like welcome boxes and equipment shipping.