Operations & Projects Coordinator

Loyola Marymount University; Los Angeles (CA); On-site; USD 71,000 - 89,000; Full time

Job summary

Loyola Marymount University seeks an Operations Associate to assist the Associate Dean of Operations and Administration in managing daily school operations for SFTV. You will streamline workflows, coordinate across departments, and support budget, purchasing, facilities, and onboarding activities.

Responsibilities include creating reports, maintaining calendars, training staff, and ensuring compliance with branding guidelines.

Qualifications

• Bachelor’s degree in Business Administration, Operations Management, or related field or equivalent experience.
• Minimum of 5 years of experience in an administrative, operations, and/or facilities role.
• Strong proficiency with Microsoft Office, Teams, Zoom, etc., and ability to learn internal systems quickly.
• Knowledge of budget principles; Workday experience strongly preferred.
• Understanding of organizational structure and defined processes.
• Excellent organizational and decision‑making abilities with attention to detail.
• Ability to manage multiple projects with accuracy and efficiency.
• Strong written and verbal communication skills; able to interact with faculty and leadership.

Responsibilities

• Assist the Associate Dean of Operations in overseeing operational and administrative functions.
• Manage day‑to‑day operational systems and cross‑department workflows.
• Collaborate with Dean’s Office, Events, Marcomm, Faculty Services, Scheduling, Production and others.
• Prepare reports, calendars, timelines, and meeting minutes as needed.
• Train and supervise future administrative staff and student workers.
• Oversee budget, purchasing, and Workday transactions; advise on procurement.
• Coordinate facilities access, spaces, and ITS/Facilities coordination.
• Support events and special projects and maintain internal branding alignment.

Skills

Office software

Workday knowledge

Organizational skills

Communication skills

Multitasking

Interpersonal skills

Education

Bachelor's degree in Business Administration/Operations

Job description

Loyola Marymount University seeks an Operations Associate to assist the Associate Dean of Operations and Administration in managing daily school operations for SFTV. You will streamline workflows, coordinate across departments, and support budget, purchasing, facilities, and onboarding activities.

Responsibilities include creating reports, maintaining calendars, training staff, and ensuring compliance with branding guidelines.