Executive Director Support Specialist

University of California, Berkeley; Berkeley (CA); Hybrid; USD 94,000 - 100,000; Full time

Job summary

University of California, Berkeley is seeking an Assistant to the Executive Director for BAMPFA. This role provides confidential executive support, manages the Executive Director's calendar, board meetings, and donor communications, and leads special projects with strong organizational and communication skills.

The candidate will coordinate travel, prepare briefing materials, track action items, and ensure smooth office operations while upholding confidentiality and diplomacy across campus

Qualifications

• Previous experience performing administrative duties in a fast-paced environment.
• High level of organization, planning and prioritization.
• Political acumen and sensitivity to campus perspectives.
• Strong analytical and problem-solving skills.
• Excellent writing, editing and proofreading abilities.
• Strong service orientation and cross-level communication skills.
• Ability to multitask and meet tight deadlines with discretion.
• Ability to work well in a team and independently.

Responsibilities

• Provides executive support with autonomy, managing the ED's office, calendar, board meetings, and donor communications.
• Prepares briefing materials, coordinates sensitive information, and supports staff-wide initiatives.
• Maintains action logs, deadlines, and follows up on commitments to senior leadership.
• Coordinates travel arrangements, prepares itineraries, and handles complex expense reports.
• Manages ED invitations/RSVPs and coordinates internal meetings logistics (rooms, agenda, notes, Zoom).
• Serves as liaison with the Advisory Board and staff committees, including calendars and materials.
• Coordinates special projects independently or as part of a team, ensuring timely delivery.
• Oversees daily office operations, compliance, and process improvements for efficiency.

Skills

Highly organized

Discretion

Communication

Problem solving

multitasking

Diplomacy

Teamwork

Strategic thinking

Confidentiality

Writing/editing

Education

Bachelor's degree

Tools

Asana

Job description

University of California, Berkeley is seeking an Assistant to the Executive Director for BAMPFA. This role provides confidential executive support, manages the Executive Director's calendar, board meetings, and donor communications, and leads special projects with strong organizational and communication skills.

The candidate will coordinate travel, prepare briefing materials, track action items, and ensure smooth office operations while upholding confidentiality and diplomacy across campus