IEAS Office & Programs Manager

University of California; Berkeley (CA); On-site; USD 363,686,000 - 517,978,000; Full time

Benefits offered by this job

UC benefits

Job summary

University of California, Berkeley's Institute of East Asian Studies (IEAS) seeks an Office Manager and Program Assistant to support the IEAS Director, manage calendars, arrange travel, reimbursements, and coordinate meetings with campus administrators and external partners.

The role also provides program support for the Core Institute, planning conferences, guest lectures, and other activities; supporting visiting scholars; assisting with logistics such as travel and catering; event setup and

Qualifications

• Thorough knowledge in administrative procedures and standard office software applications.
• Requires good verbal and written communication skills, active listening, critical thinking, multi-task and time management skills.
• Knowledge of travel planning to book economical travel, including international travel.
• Knowledge of an East or Southeast Asian language (particularly Chinese).

Responsibilities

• Greet guests and serve as the public face of IEAS front office.
• Maintain Director's and Associate Director's calendars and coordinate travel arrangements.
• Coordinate international and domestic travel for Director and Associate Director.
• Draft reports and correspondence for IEAS leadership.
• Support fundraising and donor stewardship activities for IEAS.
• Plan and coordinate conferences, seminars, and visiting scholar events.

Skills

Administrative procedures

Verbal and written communication

Interpersonal leadership

Travel planning

Event planning

Budgeting / basic accounting

East Asian language (Chinese)

Education

High school diploma

Tools

Adobe Creative Suite

Job description

University of California, Berkeley's Institute of East Asian Studies (IEAS) seeks an Office Manager and Program Assistant to support the IEAS Director, manage calendars, arrange travel, reimbursements, and coordinate meetings with campus administrators and external partners.

The role also provides program support for the Core Institute, planning conferences, guest lectures, and other activities; supporting visiting scholars; assisting with logistics such as travel and catering; event setup and